Representations concerning decisions of Boards of Examiners (EDR2)
A request for a Board of Examiners to review a decision must be made on an EDR2 form. Please read the guidance notes accompanying this form carefully. The completed form must be received by the Student Conduct, Complaints and Appeals Office within 14 days of the publication of the decision against which you wish to appeal.
Under the A3 Regulations for Taught Programmes, a Board of Examiners may review a decision if it is satisfied that one or both of the following conditions are met:
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Where there is evidence that the candidate's examination may have been adversely affected by illness or other factors which the candidate was unable, or for valid reasons unwilling, to divulge before the Board of Examiners reached its decision;
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Where there is clear evidence of an administrative error on the part of the College or that the examination was not conducted in accordance with the Instructions/Regulations.
Please note that representations are rarely successful where they involve retrospectively informing a Board of Examiners of mitigating circumstances that may have affected you during your studies. Students are expected to inform the College of mitigating circumstances affecting them by submitting a Mitigating Circumstances Form (MCF) no less than seven days before an examination. By presenting yourself for an examination, you are considered by the College to have declared yourself fit to enter that examination. Exceptionally, you may be permitted by a Board of Examiners to withdraw retrospectively from an examination where an MCF form is submitted within seven days of the examination having taken place.
EDR2 forms must be accompanied by a statement outlining the reasons for the appeal (which must not be based upon a challenge to the academic judgement of the Board of Examiners), and evidence of the mitigating circumstances or any administrative errors that may have affected the Board’s decision. The Director of Students and Education Support may refuse to forward an EDR2 form to the Board of Examiners where there is no evidence that the criteria for appeals in the A3 Regulations have been met, where the representations are not made on the EDR2 form, the form is incomplete in some way, or if it has been submitted after the deadline without a valid reason.
The Board of Examiners will normally communicate their decision within 28 days through the Student Conduct, Complaints and Appeals Office. Please ensure that you contact the Office for updates rather than contacting your School directly.
A video guide on how to complete the EDR2 form is available on the KCLSU's website.