Guidelines for external researchers
Criteria for approval - External researchers recruiting at King's
External researchers wishing to recruit staff or students from King’s College London are required to go through the 'External Research Request' procedure. It should be noted that this process does not constitute ethical review of the study, rather it is a permission procedure to ensure that only ethically acceptable studies are carried out using King's College London staff/students and premises. Responses will not be submitted for additional ethical review.
To gain permission to undertake external research using King's College London staff or students, researchers should send their responses to the six criteria below to the Research Ethics Office (see address at the bottom of the age). Recruitment should not commence until approval/permission has been given.
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Please provide a justification for why King’s staff and students need to be recruited for the study.
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Provide a brief description of the study with particular focus on the involvement of human participants (e.g. who, when, where and why).
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Provide evidence that the study has ethical approval.
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Provide assurance that participant data will be given freely and details of the intended recruitment method.
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Provide assurance that suitable insurance arrangements are in place as King’s College London would not be liable for the research.
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Permission must be granted from the relevant Head of School/Department from which you are recruiting.
Please note that external researchers are not able to use the all-staff or all-student recruitment email list.
It is recognised that at times King’s College London staff will conduct research sponsored by another organisation (e.g. for a qualification) where they wish to recruit staff or students from King’s as participants. In such circumstances research must be carried out in accordance with generally accepted ethical standards and it is expected that the research sponsor will take responsibility for ensuring this is the case. Only if research falls within the risk criteria identified through this risk checklist (see step two) will the guidelines above need to be followed.