Privacy policy
Who we are
Reference to “we” or “us” in this privacy statement means the communications and events teams at the Faculty of Arts & Humanities, King's College London. This privacy statement can be used in conjunction with King’s College London’s general privacy statement (available online).
This privacy statement explains the kinds of information we may obtain from or about you when you sign up to our mailing list, how we may use that information, and who we may share that information with. King's respects your right to privacy and we are committed to complying with applicable data protection and privacy law in the UK.
Any personal information which you provide to us and/or which we obtain about you, will be kept secure and confidential using appropriate organisational and technical measures.
What personal information do we collect?
We collect names, email addresses, organisation and area of work. The processing will take place in line with the requirements of data protection legislation.
Why we process your data
As data controller King’s College London can process your personal information under the Data Protection Act 1998 and subsequent enactments (including the EU General Data Protection Regulation, or “GDPR”, which comes into force on 25 May 2018).
We process your personal information for the following purposes:
To provide updates to subscribers about events and activities run by and held at the Faculty of Arts & Humanities.
We process your data based on the following reasons:
To provide legitimate interest updates to our subscribers on the events and activities of the Faculty of Arts & Humanities.
How do we collect your data?
We collect data to operate effectively and provide you with information that is useful to you. You provide some of this data directly to us, when you sign up to our mailing list.
Third Party websites
Our website may contain links to third party websites. If you follow these links, please note that these websites have their own privacy statement which are entirely separate from King’s College London and King’s is not responsible for them.
Who do we share your data with?
We do not share your data with third parties. If an occasion arises where it might be appropriate and of benefit to you to share your information with a third party we will explicitly seek your permission.
How do we protect personal information?
We take appropriate measures and are guided by King's Information Compliance team to ensure that the information disclosed to us is kept secure, accurate and up to date and kept only for so long as is necessary for the purposes for which it is used. The Information Compliance team is consulted in early stages on new large scale personal information processing activities to advise how the processing activities can adhere to data protection legislation. Our database is password protected and can only be accessed by staff of professional services team in the Faculty of Arts & Humanities. We will regularly ask you to update your details via links in our communications and will delete any data that is no longer relevant.
Your rights
As data controller the university will process your personal information in accordance with your rights under data protection legislation.
Your rights are:
(a) right to be informed
(b) right to gain access to your data
(c) right of rectification
(d) right to erasure
(e) right to restriction
(f) right to portability
(g) right to object
(h) right not to be subject to automatic profiling or decision making
If you have any queries in relation to how your rights are upheld, please contact the King's Information Compliance team.
Requests from individuals to access their personal information will be managed in accordance with the Information Commissioner's Subject Access Code of Practice. To find out more information on how to make a subject access request please visit our webpage.
You can complain to the university by contacting the Information Compliance team in relation to how your data was processed. If you are not happy with our response, you can then take the matter to the Information Commissioner's Office.
How long do we keep your data for?
The university stores data about you in line with its retention and disposal schedule which can be found here. The the Faculty of Arts & Humanities at King’s aims not to keep data for longer than we need to. If you have consented to receive email updates from us, we will keep your email address for as long as the Faculty is operational – unless, of course, you opt out by unsubscribing or ask us to delete your information.
Changes to your personal information
To help ensure that your information is kept accurate and up to date, if your personal details change please notify us via email ahcomms@kcl.ac.uk or write to us at Faculty of Arts & Humanities, Virginia Woolf Building, King's College London, 22 Kingsway | London | WC2B 6LE
Lawful basis for processing personal information
It is in our legitimate interests to share the work, research and events of the Faculty of Arts & Humanities, King’s College London and that interest is not overridden by your interests and rights. The benefits of the processing are that it allows us to maintain contact with key stakeholders in relation to this work.
The impacts this would have on you are your details will be stored by the Faculty of Arts & Humanities, King’s College London. You will also be contacted by the Faculty of Arts & Humanities in relation to our research and events, and receive our newsletters (where you have signed up to the service). In our assessment, the impacts on you do not override the benefits of the processing.
If you would like to withdraw your consent, please contact us via email ahcomms@kcl.ac.uk or write to us at Faculty of Arts & Humanities, Virginia Woolf Building, King's College London, 22 Kingsway | London | WC2B 6LE
By providing us with your personal information you acknowledge and consent to King’s College London processing your personal information in accordance with the purposes as laid out in this privacy statement.
DPO
King’s College London’s’ Data Protection Officer is: Olenka Cogias, Information Compliance Manager, Interim DPO (& Acting Data Governance Manager). Contact: info-compliance@kcl.ac.uk