Book your tickets
Information about July 2020 Ceremonies
Booking for the July 2020 ceremonies will open in April 2020.
If you believe you are eligible to graduate in July 2020 and have not received an invitation by 1 May 2020 please email us quoting your student number.
Invitation to book
Eligible students will receive an email from the Ceremonies & Events Team inviting you to book in your place through Student Records. This email will be sent to both your King’s email and to any secondary email address that we hold for you.
Places for ceremonies are allocated as bookings are made, so in order to avoid any disappointment we advise booking your place as soon as possible. On the rare occasion, ceremonies become full prior to the closing date. If this is the case, an alternative ceremony date will be offered to you.
Once booking has opened, if you believe that you are eligible to attend and have not received an email invitation please check your Student Records to see if the Graduation tab has been made available to you.
If you cannot see the Graduation tab, are unable to access Student Records, or have any other issues with your booking, please contact the Ceremonies & Events team.
It is the responsibility of the student to contact the Ceremonies & Events team if they have not received their graduation invitation email. For students expecting to graduate in the July ceremonies you should have received an invitation by the end of April, and for students expecting to graduate in the January ceremonies you should have received an invitation by mid-November.
When booking your place please check that your name is correctly recorded, as it will appear as stated in the graduation programme and on your certificate. If it is incorrect, please contact your Faculty Office immediately.
Students and their guests are strongly advised to book their place prior to committing to travel and/or accommodation plans. The Ceremonies & Events team cannot be held liable for any travel or accommodation booked.
Student places are free of charge, but you are required to book your place via Student Records to confirm your attendance.
If you wish to defer your place or select to graduate in absentia, please see the information below.
Additional tickets - Royal Festival Hall Graduation ceremonies
Guest ticket prices are currently £27 (including VAT) for adults and children under 12 are free of charge (proof of age required). Children under 3 who can sit on a guest's lap do not require their own ticket.
Children are welcome when accompanied by and seated with adults. Children of 3 years and over need their own seat and tickets will be checked on entrance to the hall. Please bear in mind when wishing to bring babies and young children that ceremonies normally last approximately one and a half hours.
Royal Festival Hall: Students can purchase up to three guest tickets, subject to availability, until the booking deadline.
Southwark Cathedral: Students can purchase up to two guest tickets, subject to availability, until the booking deadline.
Please do not use the 'special needs' section of the online booking form to request extra tickets - this is for details of students and guests with particular access requirements only. Requests for extra tickets in this section will not be considered.
Your ticket as the graduating student is free of charge and not counted as a guest ticket.
Your guest tickets are those that you have purchased and you do not need to allocate one to yourself.
For example, if you confirm your attendance and purchase two guest tickets then you will have the following for your ceremony:
1 x student ticket for yourself (free of charge)
2 x guest tickets for guests (purchased for a fee of £27 each for adults and free of charge for children under 12)
Additional tickets - Southwark Cathedral
If there are tickets available, booking for additional guest tickets will made available via Student Records. Students will be contacted with details if additional booking opens. If tickets sell out we will not operate a waiting list but any returned tickets will be made available for sale on the day of the ceremony.
During the additional booking period the maximum number of guest tickets available to each student will be raised from 3 to 5; please note that the limit of 5 tickets is inclusive of any you have already purchased. Tickets will be priced at £27 for adults with children under 12 free of charge.
If additional booking opens and you are unable to log on to Student Records to make your purchase of additional tickets please email email@example.com with the subject title "Additional Ticket Purchase - Royal Festival Hall" and we will provide you with an alternative booking method.
If you wish to purchase further guest tickets after the additional booking period has closed, returned tickets will be sold at the Royal Festival Hall ticket desk on the day of the ceremony on a first come, first serve basis and will be priced at £30 for adults with children under 12 free of charge (proof of age required). If purchasing tickets on the day we recommend you arrive 5-10 minutes before the ticket desk opens for your ceremony. Please note that we can only take cash payments for tickets purchased on the day.
Deferring your place
Please note, only the summer ceremonies for the Dental Institute and students in the GKT School of Medical Education take place at Southwark Cathedral. All winter ceremonies take place at the Royal Festival Hall.
Information about additional guest tickets will be released in advance of Summer 2020 ceremonies. Students will be contacted with details if additional booking opens.
During the additional booking period the maximum number of guest tickets available to each student will be raised from 2 to 4; please note that the limit of 4 tickets is inclusive of any you have already purchased. Tickets will be priced at £27 for adults with children under 12 free of charge.
If additional booking opens and you are unable to log on to Student Records to make your purchase of additional tickets please email firstname.lastname@example.org with the subject title "Additional Ticket Purchase - Southwark" and we will provide you with an alternative booking method.
Graduating in absentia
If you are unable to attend the first ceremony you are invited to, you are welcome to defer your place through Student Records and come to the following session of ceremonies. You are only permitted to defer once after which point, in fairness to future graduates, it will not be possible to include you in a ceremony.
If you don’t defer your invitation to book but later decide that you wish to attend the next session of ceremonies, it is your responsibility to make yourself aware of the deadline and to book your place. You will not be sent an invitation to book your place, as invitations are only sent to students who have previously selected to defer their place or are being invited for the first time.
If you wish to attend a future ceremony, and you did not opt to defer your invitation to book, please contact the Ceremonies & Events Team to arrange to book your place.
Confirmation of booking
If you do not want to attend your graduation ceremony you may opt to graduate in absentia.
Selecting to 'graduate in absentia' means that your name will be not be read out at the ceremony (only the names of those attending are read out). If you select this option you will not be able to attend a future ceremony.
You can choose to graduate in absentia via the booking system on Student Records.
Confirmation of your booking will be shown on your Student Records account in the Graduation tab and will also be emailed to you upon the successful completion of your booking, at the email address you provide for contact regarding graduation ceremonies.
Please ensure that any filters on your email account are set so that emails from us will not be rejected.
If you have not received a confirmation email from the Ceremonies & Events Team within in an hour of completing your booking please contact the office as soon as possible to check if your booking has gone through.
You will have the opportunity to amend your booking through the Graduation tab in Student Records, and once booking has closed you will still be able to view your booking details. If you need to amend your details after booking closes, please contact the Ceremonies & Events Team quoting your student number.