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Job id: 074210. Salary: £32,179 - £35,596 per annum, including London Weighting Allowance.

Posted: 06 September 2023. Closing date: 27 September 2023.

Business unit: Social Science & Public Policy. Department: School of Security Studies School Office.

Contact details: Menisha Gor.

Location: Strand Campus. Category: Professional & Support Services.

Job description

King’s College London is seeking candidates at all levels of experience with the drive and passion to deliver high quality customer service to support our strategic aims. This is an ideal opportunity to commence or further your career in Higher Education administration.   

The School of Security Studies is recruiting a full-time Programme Officer who will provide administrative support to the postgraduate programmes within the Department of War Studies. The School of Security Studies includes the Departments of War Studies & Defence Studies and the King’s Institute of Applied Security Studies.  

The Programme Officer provides support to students and academic staff as the first point of contact for queries. The role is responsible for essential work supporting the delivery and administration of our postgraduate programmes by ensuring that student lifecycle activities run smoothly and that our students and staff experience our services in a seamless and effective manner. With support to develop a working knowledge of regulations and processes, the Programme Officer is a valued and trusted member of the team with a keen eye for accuracy and detail.    

The role will report to the Senior Programme Officer and is based at the Strand Campus. Professional services staff are currently working on a hybrid basis, meaning that the role holder will spend part of their working week on campus and the remainder working remotely.  

Further information about the School of Security Studies can be found here:      

This post will be offered on an indefinite contract. 

This is a full-time post - 100% full time equivalent

Key responsibilities

  • Support student lifecycle processes from pre-enrolment activities, through induction and registration to graduation and beyond, utilising systems and databases - e.g., student records systems and virtual learning environments – in accordance with best practice, ensuring consistency of data and identifying and resolving issues
  • Support all student assessment processes in line with university deadlines and regulations and faculty and external requirements
  • Take responsibility for resolving students’ and academics’ enquiries, including face-to-face and via email, responding within agreed timeframes and escalating complex enquiries as appropriate
  • Assist in ensuring that quality assurance requirements and, where required, accreditation requirements are met for relevant programmes. Support student, module and programme evaluation processes in line with current university best practice
  • Servicing committees as directed by your line manager
  • Actively participate in the development and improvement of programmes and processes to support students and academic staff through identifying and suggesting improvements based on user feedback
  • Work flexibly as part of a team, supporting others in times of high-volume activity, providing cover, and supporting the training and development of new staff members
  • Take responsibility for own performance and development, through agreeing clear performance objectives, maintaining up-to-date knowledge, and reflecting on own performance
  • Take personal accountability for the data quality of student records, ensuring records are accurately maintained in accordance with the agreed retention schedules
  • Ensure all work is carried out in a professional and timely manner, with appropriate confidentiality and sensitivity. Maintain an up-to-date knowledge of the data protection requirements and to support Freedom of information and subject access requests

The above list of responsibilities may not be exhaustive, and the post holder will be required to undertake such tasks and responsibilities as may reasonably be expected within the scope and grading of the post.

Skills, knowledge, and experience

Essential criteria

1.       Excellent written and oral communication skills including the ability to draft documents and correspondence

2.       Strong numeracy skills and ability to analyse complex numerical data

3.       Excellent organization and time management skills

4.       Excellent working knowledge of Microsoft Office packages and the ability to work on new systems

5.       Methodical, detail oriented and flexible in approach to work, maintaining a high level of accuracy

6.       Ability to work with a broad range of stakeholders in a professional and assured manner

7.       Proactive with the ability to work independently as well as delivering within a team

8.       Curious, customer service-oriented approach with a commitment to personal accountability and continuous improvement

9.       Comfortable with adapting to change, driving own professional development

10.    Commitment to equality and diversity in the workplace

Desirable criteria

1.       Degree level or equivalent qualification or experience

2.       Experience in the use of databases and student records systems (such as SITS) and website content management systems.

3.       Experience of using virtual learning environments

4.       Experience of working in a customer facing environment

Further information

The selection process will include a panel interview and an assessment.