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Job id: 084008. Salary: £37,332 - £41,024 per annum, including London Weighting Allowance.

Posted: 06 February 2024. Closing date: 15 March 2024.

Business unit: Estates & Facilities. Department: Governance & Performance.

Contact details: Omega Young. omega.young@kcl.ac.uk

Location: Guys' Campus. Category: Professional & Support Services.

Job description

 

This is an exciting opportunity for an experienced and organised coordinator, to support Estates & Facilities (E&F) in the management of our energy, water and carbon, as part of our commitments to sustainability and climate action and to support King’s in its mission to make the world a better place.  

Energy, water, and carbon management plays a critical part in our contribution to the university’s climate and sustainability ambitions. The Energy Coordinator is responsible to the Energy & Carbon Manager to support management of the utilities budget and contracts to deliver on long term energy and cost security for the university, whilst also supporting the delivery of the university’s decarbonisation plan as part of the wider King’s Climate and Sustainability Action Plan. You will harness the power of our 800+ E&F staff to formulate operational/tactical plans and deliver to agreed targets that enable their respective areas to positively contribute to E&F’s responsibilities as the stewards of the university’s estate. 

You will be a detail-oriented coordinator with a passion for sustainability and interest in helping the team to operate efficiently and effectively with enthusiasm for identifying gaps and process improvements. You will use data and insights to drive greater understanding of our energy usage and surface efficiency opportunities.  

As a member of the Business Services Team, you will become a valued and trusted contributor within the team in their area of specialism, working collaboratively with your peers to support the team’s overall objectives. 

Estates & Facilities are highly committed to ensuring our workforce to represent the diversity of the people and communities we serve. We also want our workplace to be one where different experiences, expertise and perspectives are valued, and where everyone is encouraged to grow and develop. This means that when we are recruiting, we actively seek to reach a diverse pool of candidates.  

We are happy to consider reasonable adjustments that potential employees may need to be successful, including flexible working depending on the operational needs of each role. 

This post will be offered on an a fixed-term contract for 9 months 

This is full-time post - 100% full time equivalent

Key responsibilities

Support the Energy & Carbon Manager in energy, water, and carbon related finance and procurement activities which includes:

  • Support coordination of the utilities budget and utilities related contracts to deliver value for money, long term energy and cost security for the university
  • Prepare internal monthly and ad-hoc financial reports on current spend and forecasts against budget (including variances, risks, and opportunities)
  • Support procurement-related tasks and reporting, including vendor on-boarding, direct debit enrolment, contact processing, purchase order initiation, accruals, and invoice tracking
  • Develop and maintain effective relationships with operational E&F colleagues, finance, and other key cross-functional partners to enable efficient utilities-related finance and procurement activities
  • Liaise with relevant internal and external parties to resolve day to day queries, which includes but is not limited to maintaining meter readings, meter installation and meter maintenance

Support the Energy & Carbon Manager in energy, water, and carbon related internal and external data, reporting and compliance activities which includes:

  • Maintain and continuously improve the university’s utilities monitoring and targeting system and respond to internal and external data reporting requirements

  • Assist with the development and maintenance of internal tools and data/ target tracking systems which include the use of engaging data visualisation to support water, energy, and carbon management (e.g., SharePoint sites, document libraries, Power Bi dashboards)

  • Coordinate the management of Display Energy Certificates and Energy Performance Certificates and support compliance with other relevant legislative requirements as required

  • Support the maintenance of the university’s ISO14001 certification as required related to energy, carbon and water which includes management of compliance register, maintaining and reviewing policies and procedures, data and target progress reporting, maintenance of records, and supporting internal and external audit programme

  • Provide governance support to the Energy Management function ensuring Directorate and College guidelines are adhered, which includes delivering secretariat support to the Energy Risk Management Committee and other related meetings.

  • Analyse data and report on action(s) that will improve performance and value by:

  • Conditioning raw data prepare support files and input data for all university premises

  • To ensure validation of invoices is carried out

  • To undertake analysis of consumptions/costs and prepare reports on findings

  • Prepare normalised performance indicators in the form of league tables for benchmarking purposes

Support the ongoing development, coordination, and delivery of the Zero Carbon Estates/ carbon management plan which includes:

  • Coordinate the identification of and maintain project list of energy, water, and carbon efficiency initiatives for the plan which will require liaising with colleagues, stakeholder groups, monitoring, and supporting data provision for business cases as required.
  • Support the maintenance of a publicly available Zero carbon estates/ carbon management plan which includes identified energy, water, and carbon reduction projects, target setting, and annual progress reporting
  • Report against agreed energy benchmarking criteria to ensure that energy/water saving, and low carbon measures are incorporated in new build and refurbishment projects.
  • Assist with energy, water, carbon aspects of soft-landing’s process from project concept through to Post Project Evaluation process when required.
  • Support the preparation of bids for grants and loans e.g.  Salix revolving green fund, BEIS PSDS.

Support E&F and university wide Climate and Sustainability activities which includes:

  • Take an active role in the Zero Carbon Estates group as part of the Climate Action Network supporting development and delivery of the university’s Climate and Sustainability Action Plan
  • Support E&F and central Sustainability team with staff and student educational and engagement opportunities as required (e.g. Welcome Week, Fit for King’s, Sustainability month, student carbon, water and energy projects on campus)

The above list of responsibilities is not exhaustive, and the post holder will be required to undertake certain tasks and responsibilities that are considered reasonable within the scope and grading of the post.

Skills, knowledge, and experience

Essential criteria

  1. Relevant degree and/ or equivalent qualifications/ experience applicable to the duties and responsibilities of the position
  2. Experience with managing procurement tasks such as purchase orders and invoices
  3. Experience building and managing relationships with a variety of cross-functional partners
  4. Excellent data analysis skills, with ability to present complex topics and concepts simply to engage a range of team members of varied seniority.
  5. Proficiency in Microsoft Excel, Word, and PowerPoint
  6. Passionate about sustainability and climate action and able to influence others
  7. Personal resilience and flexibility; the ability to take ownership and act proactively for projects and tasks.

Desirable criteria

  1. Experience in the energy efficiency and/or energy access sector
  2. Membership of an appropriate professional body such as the Energy Managers Association or the Energy Institute
  3. Experience of utilities monitoring software (e.g., SystemsLink)
  4. Experience of certified energy management systems and/ or environmental management systems (e.g. ISO15001/ ISO14001)

Please note we hold the right to close this vacancy early should we receive sufficient applications.