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Job id: 084226. Salary: £32,979 - £36,396 per annum pro rata, including London Weighting Allowance.

Posted: 09 February 2024. Closing date: 10 March 2024.

Business unit: IoPPN. Department: Developmental Neurobiology.

Contact details: Dr Katie Long. katie.long@kcl.ac.uk

Location: Guy's Campus. Category: Professional & Support Services.

Job description

Applications are invited for a Research Study Coordinator to work with the Brain Health in Gen2020 preclinical team, led Dr. Katie Long in the Centre of Developmental Neurobiology and King’s College London. Brain Health in Gen2020 is a joint preclinical and clinical research programme that aims to map the fetal origins of childhood brain health and the impact of COVID-19 on these processes.  

The role holder will work closely with researchers to support the multiple preclinical projects, be responsible for the day-to-day administration of the preclinical projects and liaise with Dr. Katie Long and the project manager in the clinical team. The role will also support the group of Dr. Laura Pellegrini, who is also in the Centre of Developmental Neurobiology and part of the Brain Health in Gen2020 preclinical team.  

The post holder must have an aptitude for financial matters with a keen attention to detail; experience of working with Microsoft Excel and Word to a high standard is essential. The post holder will also be expected to assist in organising team meetings and produce accurate meeting minutes. Along with the ability to manage their own workload effectively, they will be required to work both independently and work well as part of a busy team, responding and adapting to the programme’s priorities. 

The role would suit someone who is able to effectively manage competing priorities, has good attention to detail and is able to build and maintain effective working relationships across the teams, School and University. The successful applicant will bring enthusiasm, strong organisational skills and a pro-active, flexible approach to the job. The role involves working with both professional service, research and academic colleagues and is therefore suited to an individual that is personable and good at relating to others. 

This post allows for some flexibility in working hours and patterns. 

This post will be offered on a part-time (70%FTE). fixed term contract until 31st December 2025.

Key responsibilities

  • Organise in person, hybrid and online meetings with the preclinical team, including booking rooms and catering, preparing agendas, taking and disseminating minutes and pursuing action points.  
  • Organise project travel and logistics, including local and overseas workshops, symposia, travel, research visas, reimbursements, and management of collaborators and contracts, in line with KCL and funder rules. 
  • Manage programme end to end recruitment process, liaising with the faculty’s dedicated Recruitment Advisor and relevant accounts teams to raise recruitment requisitions via the HR platform, PeopleXD. Manage onboarding and introducing new colleagues to the team. 
  • Process orders and invoices via Kfin finance system, in accordance with KCL procedures, ensuring no budget overspends.
  • Financial management of the programme grant post award, including liaising with Research Grants and early and proactive identification of potential problems. 
  • Take ownership of all aspects of the programme administration, including office expenditure, travel, financial record-keeping and management.  
  • Build and maintain good working relationships with KCL central departments, including HR, Finance and Research Grants. 
  • Undertake at least one safety support role (e.g. fire marshal, DSE assessor, Safety representative, first aider), following the relevant training. 
  • Facilitate an inclusive culture and ethos working across the IoPPN community.

The above list of responsibilities may not be exhaustive, and the post holder will be required to undertake such tasks and responsibilities as may reasonably be expected within the scope and grading of the post.

Skills, knowledge, and experience 

Essential criteria

1.       Demonstrate knowledge and skills of research support 

2.       Educated to A Level or equivalent 

3.       Ability to work productively with relevant stake holders at various levels 

4.       Relevant working experience of using Outlook, Microsoft Teams, Excel, Word, Powerpoint 

5.       Effective communication and interpersonal skills in order to receive, understand and relay complicated ideas or information to various groups of all levels 

6.       Effective time management, ability to manage competing priorities, working independently and proactively, and with minimal supervision. 

7.       Exceptional organizational skills, including administrative/operations experience with an in-depth knowledge of a range of practices, methods and procedures to deliver effective and efficient support 

8.       Ability to understand and analyse report data and produce and output 

Desirable criteria

1.       Experience of working in higher education research environment or similar 

2.       Educated to degree level or equivalent work experience 

3.       Experience of using Kfin, Worktribe and PeopleXD 

4.       Previous experience of managing research grant funding