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Job id: 087106. Salary: £37,332 - £42,099 , including London Weighting Allowance.

Posted: 02 April 2024. Closing date: 23 April 2024.

Business unit: Social Science & Public Policy. Department: School of Global Affairs School Office.

Contact details: Amy Tiplady. amy.tiplady@kcl.ac.uk

Location: Strand Campus. Category: Professional & Support Services.

Job Description

The School of Global Affairs (SGA) is a dynamic hub of multi-disciplinary scholarship that seeks to address the most pressing issues facing our world today. We wish to appoint a School Research Officer to play a key role in the smooth running of our School’s research portfolio.

At King’s, we are deeply committed to embedding good equality and diversity practices into all our activities so that the university is an inclusive, welcoming, and inspiring place to work and study, regardless of age, disability, gender reassignment, marital status, pregnancy and maternity, race, religion, sex, or sexual orientation. King’s offers inclusive benefits to staff, including flexible working, Enhanced Parental Leave, funds for Parents and Carers, and the potential to join community staff networks.  

We are pleased to offer this excellent opportunity to join our ambitious and encouraging team in the School of Global Affairs, as a School Research Officer, providing ‘cradle to grave’ support to achieve our School’s research aims

The post holder will provide high-quality and comprehensive administrative, budgetary, and research project support to the School of Global Affairs. The School Research Officer will work closely with academics and researchers to support the grant lifecycle – from bid development to the day-to-day administration of awards.  Our current portfolio includes grants funded by the European Commission, UKRI, and UK-based charities. As a busy and successful research team, the role would be suited to someone who can manage multiple competing priorities, has good attention to detail, and can build and maintain effective working relationships with key stakeholders, including colleagues in Finance, Human Resources, and the Research Management & Innovation Directorate (RMID).

The post holder will be able to work as part of King’s hybrid working model, with a minimum of 2 days per week in the office including an all-team day (Strand Campus).

This post will be offered on an indefinite contract.

This is a full-time post - 100% full time equivalent.

Key Responsibilities

  • Provide high-quality ‘cradle to grave’ advisory and support service for staff looking to apply for research funding and consultancies, ensuring these are compliant with the funder and KCL’s guidance and policies
  • Prepare costs for research grant applications advising on the optimal treatment of non-standard costs, and ensuring appropriate cost recovery in line with Faculty and KCL guidance
  • To provide support/assistance to the School Research Manager in preparing research proposals for large and/or strategic bids, including EU-funded projects. For example, multi-funded projects with complex funding models, which may require attendance at meetings with academics and funders
  • Develop and maintain up-to-date knowledge of funder schemes, eligible costs, and terms and conditions of awards to maximise research grant income 
  • Manage and maintain oversight of active grant applications using the university’s research management system Worktribe, and financial reporting using Business World, establishing and maintaining effective working relationships with central and academic colleagues to inform post-award activity 
  • In conjunction with the School Business team, to maintain the School’s Research accounting procedures and processes, providing timely and accurate management information and monitoring account balances proactively
  • ​Process expenditures on research budgets in the School in compliance with university and funding bodies' financial policies, regulations, and Procurement Policies. This includes processing expense claims, raising purchase orders, and raising invoices
  • To act as a point of contact with collaborators, partners, fixed-term or temporary research assistants, and sub-contractors regarding financial and administrative matters 
  • To support the School Research Manager with the recruitment process of grant-funded researchers and technicians
  • To support the organisation of seminars and conferences, including booking travel and making room bookings
  • To actively lead in supporting the research committees, including attending meetings and minuting
  • To play a full part in College and Faculty-led professional networks (like RMN), facilitating communications and information flow up and down (both within the network and within the School)
  • Work flexibly and in collaboration with other staff, including project specific administrators embedded within departments. This will include cover and collaboration during holidays and other absences
  • Support the Research Support Manager in the Faculty’s REF preparation plans
  • To support the School Research Manager with impact activities, including working with the Impact Leads, Faculty, and other University Research Office staff on impact-related activities 
  • To ensure data is kept securely, robustly, is easily located, and is GDPR compliant 
  • Undertake any other duties as assigned by the Research Manager and Head of School Administration 

The above list of responsibilities may not be exhaustive, and the post holder will be required to undertake such tasks and responsibilities as may reasonably be expected within the scope and grading of the post.

To be successful in this role, we are looking for candidates to have the following skills and experience:

Essential criteria

1.      Educated to degree level or equivalent experience

2.      Experience in managing grants or large-scale projects within HEI and a strong understanding of the research funding landscape

3.        Clear task management and organisation skills; ability to work under pressure with competing and shifting priorities, deadlines, and workload while maintaining a high level of attention to detail 

4.       Excellent communication and interpersonal skills with evidence of building good working relationships with stakeholders at all levels, both internally and externally

5.      Good knowledge and familiarisation with university policies and procedures, including financial, procurement, and travel regulations

6.      High standard of numeracy with proven financial management and analytical skills

7.      Proficient IT skills (including databases, Excel, Word and PowerPoint)

8.      A commitment to a culture of equality, diversity, and inclusion, actively addressing areas of potential bias

9.      Familiarity with the Research Excellence Framework (REF 2028) exercise

Desirable criteria

1.      Understanding of the Worktribe grant application and approval process

2.      Experience in managing EU grants

3.      Experience in working with and supporting committees