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Job id: 089507. Salary: £29,248 - £32,181 per annum, including London Weighting Allowance.

Posted: 13 May 2024. Closing date: 27 May 2024.

Business unit: Research Management & Innovation. Department: KHP Clinical Trials Office.

Contact details: Benedict Phillip. benedict.phillip@kcl.ac.uk

Location: Guy's Campus. Category: Professional & Support Services.

Job description

We are looking for a Clinical Trials Financial Assistant to join the Commercial Trials Finance Team. The post holder will support the team to ensure adherence to finance database requirements, collaborating with KHP Clinical Trial Office team and external stakeholders. Duties include adding invoice requests received in the generic inbox to the invoicing log and moving breakdown to relevant folders,  filing and processing all commercial study invoices/credit notes,  raising invoices and credit note and  assisting the commercial Trials Finance when required.

The post holder will be expected to exercise significant degree of attention to detail, in order to avoid invoice request duplication and ensure confidentiality of commercially sensitive information and data protection imperatives are respected.

This post will be offered on a fixed-term contract for 12-month maternity cover.

This is a full-time post - 100% full time equivalent.

Key responsibilities

  • Identification and resolution of queries: logistical, methodological, human, and technical.
  • The post holder is responsible for managing his/her own workload. example: There are strict deadlines to be met in terms of reporting monthly
  • The post holder is responsible for the day-to-day tasks in a financial department, for example, Ensuring the finance database requirements are met.
  • Adding invoice request received in the generic inbox to the invoicing log and move breakdown to relevant folder.
  • The post holder is expected to exercise significant degree of attention to detail, in order to avoid invoice request duplication.
  • The post holder will be responsible for assisting the finance team raising invoices and credit note when required.
  • The post holder is responsible for filing and processing all commercial study invoices/credit note.

The above list of responsibilities may not be exhaustive, and the post holder will be required to undertake such tasks and responsibilities as may reasonably be expected within the scope and grading of the post.

Skills, knowledge, and experience

Essential criteria

  1. Ability to work under pressure and to meet deadlines.
  2. Good communication / interpersonal skills
  3. Strong IT skills including Microsoft office.
  4. Analytical skills and thorough attention to details
  5. Flexible and adaptable approach to work
  6. Excellent organisational and administrative skills, with the ability to remain calm under pressure and work to tight deadlines, systematic in approach to tasks, with attention to detail.
  7. Ability to summarise and record information in a way that can be readily understood by others.
  8. Ability to work at a high level of accuracy.
  9. Experience of working in financial administration environment
  10. Ability to work independently and as part of a team.

Desirable criteria

  1. Good mathematical and numeracy skills
  2. Experience of working within a similar finance, NHS or Higher Education based role.