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Job id: 089886. Salary: £43,205 - £47,978 per annum pro rata, including London Weighting Allowance.

Posted: 20 May 2024. Closing date: 30 June 2024.

Business unit: Research Management & Innovation. Department: Centre for Doctoral Studies.

Contact details: Liisa Matomaki. liisa.matomaki@kcl.ac.uk

Location: Guy's Campus. Category: Professional & Support Services.

Job description

London Interdisciplinary Social Science Doctoral Training Partnership (LISS DTP; https://liss-dtp.ac.uk/) is seeking to recruit an enthusiastic and experienced individual to this new role of Partnership Coordinator to join the established and successful Economic & Social Sciences Research Council (ESRC) funded multi-institutional collaboration, led by King's College London in partnership with Queen Mary University of London and Imperial College London.

Under the direction of the DTP Deputy Director (External Partnerships) and the DTP Manager, the role holder will be responsible for the delivery of work relating to the DTP’s Research in Practice strategic priority area. This will include the coordination of interactions between LISS DTP partner institutions and external non-academic partners and other key responsibilities as listed below.

The key strategic functions of this role will be:

  1. supporting the DTP leadership team to ensure that all LISS DTP students have the opportunity to collaborate with non-academic partners (e.g., undertake a placement) in the lifetime of their LISS DTP PhD studentship;
  2. supporting the DTP Deputy Director (External Partnerships), and reporting to the LISS DTP Manager, to coordinate required activities, deliver Research in Practice portfolio of work, and implement new External Partner Advisory Board;
  3. to work closely with other DTP staff members to organise and coordinate the delivery of new and bespoke training opportunities for students to successfully undertake Research in Practice activities;
  4. to facilitate the development of pathways to impact and build a monitoring process to constantly capture and review the impact of all Research in Practise activities.

The LISS DTP has a strong institutional commitment to the development of the next generation of social scientists, research leaders, and entrepreneurs with a strong focus on inter-disciplinary research.

The role holder will report to the LISS DTP Manager, and Deputy Director (External Partnerships), and will work closely with the cross-institutional DTP Leadership Team.

The post-holder will be based in the Centre for Doctoral Studies (CDS) with its hybrid working policy and when on campus the post-holder will be based at Lavington Street (currently 1 day a week).

This post will be offered on a permanent contract.

This is a part-time post – 80% full time equivalent.

Key responsibilities

  • Working with LISS DTP Manager, create annual operating plan for Research in Practice activities and to deliver the required work packages;
  • Coordinate partnership stakeholder management for the DTP, and provide secretarial and administrative support for new External Partner Advisory Board;
  • Develop processes and support the operational delivery and increased scale of the DTP’s Research in practice activities (e.g., placements scheme);
  • Manage processes (including contractual arrangements) for all placements for LISS DTP students (including evaluation of placements scheme), learning and implementing best practices;
  • Manage CASE studentship competition processes (from advertising to making offers and CASE students’ registrations) and post award CASE studentships data records management;
  • Work closely with the DTP Assistant Manager (Training) to deliver new and bespoke training opportunities for students to successfully undertake Research in Practice activities;
  • Working with the Deputy Director (External Partnerships), design and produce newsletters for LISS DTP non-academic partners;
  • Working closely with Contracts team, set up timely Agreements for CASE studentships and for placements, as required;
  • Contribute to DTP annual reporting to ESRC and King’s Postgraduate Research Committee, collecting, and analysing relevant data;
  • Support the DTP Manager, manage Research in Practise budgets, including CASE studentships funding;
  • Set standards and monitoring procedures and contribute to longer-term planning by putting forward recommendations to the DTP’s Core Management Team;
  • Be the first point of contact for all non-academic stakeholders of the DTP and for all LISS DTP queries related to Research in Practice activities;
  • Deputise for the DTP Manager and other members of the DTP Team, when necessary, on all matters, related to Research in Practice;
  • Engage with similar roles across the partners institutions and in the CDS, King’s DTE Managers network and RMID, building internal networks and learning best practices in external partnerships management;
  • Undertake continuous personal and professional development, engage in appropriate professional activities to keep their knowledge base and skills up to date;
  • Undertake any other duties that might be reasonably requested by the DTP Director, Deputy Director (External Partnerships), and the DTP Manager.

The above list of responsibilities may not be exhaustive, and the post holder will be required to undertake such tasks and responsibilities as may reasonably be expected within the scope and grading of the post.

Skills, knowledge, and experience

Essential criteria

  1. Exceptional level of organisational and administrative skills and competencies.
  2. Either: a.Undergraduate degree, or equivalent in relevant subject/relevant formal training, plus relevant experience in similar or related roles. Or:b.Significant vocational experience, demonstrating development through involvement in a series of progressively more demanding relevant work/roles, and the acquisition of appropriate professional or specialist knowledge.
  3. A proven track record of achieved milestones, working in higher education and/or research management environment.
  4. Experience of working in non-HEI careers or in industrial liaison roles.
  5. Ability to manage a complex portfolio of work and to prioritise accordingly to satisfy internal and external demands.
  6. Ability to independently offer solutions and solve problems.
  7. Ability to liaise/coordinate activities across multiple stakeholders, departments, faculties, institutions and/or colleagues.
  8. Demonstrable understanding of requirement when working within regulatory (HEI, UKRI) and contractual (Industry) frameworks.
  9. Demonstrable ability to learn and operate new online systems to increase administrative efficiencies.
  10. Flexibility in changing priorities and differing situations.
  11. Demonstrable abilities to engage with confidence with academic staff at all levels within universities and with external partners.

Desirable criteria

  1. Proven track record of relationship management within a diverse stakeholder portfolio.
  2. Possess comprehensive knowledge of higher education systems, processes, policies, procedures, internal and external regulations, legislation, and quality standards.
  3. In depth knowledge of doctoral training agendas, e.g., PGR employability and career destinations, PhD funding.
  4. Experience of budget management.