Skip to main content

Job id: 090605. Salary: £37,332 - £42,099 per annum, including London Weighting allowance.

Posted: 05 June 2024. Closing date: 18 June 2024.

Business unit: Human Resources. Department: People Technology Solutions.

Contact details: Sheena Thakrar.

Location: Guy's Campus. Category: Professional & Support Services.

About Us

People Technology Solutions is responsible for the design and delivery of HR & Payroll digital services for over 9,000 colleagues across the university. The team consists of three collaborative hubs who are driven by service improvement and innovation: Digital Services Management, People Data & Analytics and Service Design & Improvement.

About the Role

The Digital Services Management team, are responsible for managing and improving the day to day running of KCL’s HR & Payroll System, PeopleXD, through the delivery of new software features and solutions. The team has recently started the roll out of the Workforce Management module, and we are looking for a system administrator to join the project to help us with the release of this technology to the wider university. The initial phase has been to run a pilot in two small departments before launching the module to the University.

The role holder will be responsible for a range of system administration activities including:

  • Troubleshooting system issues and queries
  • Data validation (including running reports and making data corrections where applicable)
  • Supporting the data migration of leave balances and collation of working patterns
  • Support service release activities, such as demos, liaising with the business areas and inputting into deployment plans
  • Access and Security

The role requires strong analytical and problem-solving skills, excellent customer service and engagement skills. The role holder will also require a good understanding of the data protection legislation.

This is a full time post (35 Hours per week), and you will be offered ​a fixed term​ contract until 31/07/2025

About You

To be successful in this role, we are looking for candidates to have the following skills and experience:

Essential criteria

  1. Advanced IT skills using MS Office software, particularly MS Excel
  2. Strong analytical and problem-solving skills
  3. Good written and verbal communication skills, able to confidently liaise with a variety of stakeholders
  4. Experience of using People XD or another Human Resources system or similar large relational database
  5. Understanding of data quality and integrity issues
  6. Understanding of data protection and governance issues
  7. Ability to manage own workload and work with minimal supervision

Desirable criteria

  1. First degree or equivalent experience
  2. Experience of working in Higher Education

Downloading a copy of our Job Description

Full details of the role and the skills, knowledge and experience required can be found in the Job Description document, provided at the bottom of the next page after you click “Apply Now”. This document will provide information of what criteria will be assessed at each stage of the recruitment process.

Further Information

We pride ourselves on being inclusive and welcoming. We embrace diversity and want everyone to feel that they belong and are connected to others in our community.

We are committed to working with our staff and unions on these and other issues, to continue to support our people and to develop a diverse and inclusive culture at King's.

We ask all candidates to submit a copy of their CV, and a supporting statement, detailing how they meet the essential criteria listed in the advert. If we receive a strong field of candidates, we may use the desirable criteria to choose our final shortlist, so please include your evidence against these where possible.

To find out how our managers will review your application, please take a look at our ‘How we Recruit’ pages.

We are not able to offer sponsorship for candidates who do not currently possess the right to work in the UK.