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Job id: 092365. Salary: £32,979 - £36,396 per annum, including London Weighting Allowance.

Posted: 10 July 2024. Closing date: 08 August 2024.

Business unit: IoPPN. Department: Education Support Team.

Contact details: Jen Osborne (Programme Manager). Jennifer.osborne@kcl.ac.uk

Location: Denmark Hill Campus. Category: Professional & Support Services.

About us

The Education Support Team provide administrative support to undergraduate and postgraduate Psychology, Neuroscience and Psychiatry Programmes at King’s College London. We also have postgraduate research programmes and a number of Commissioned Programmes. Based at the Denmark Hill campus, you will be part of a bustling team of almost 50 members with the opportunity to progress and develop within the team. We offer hybrid and flexible working (subject to discussion).

About the role

The Education Support team is looking for a Programme Officer to offer high quality administrative support to two Distance Learning Programmes within the Institute of Psychiatry, Psychology and Neuroscience.

The Programme Officer provides essential support to students and academics within this School and will work closely with the Programme Manager and Senior Programme Officers to ensure consistent management and delivery of taught provision through providing high quality administrative support. The Programme Officer provides a professional, supportive, responsive and personable service supporting processes across the student lifecycle, ensuring accurate and timely record management across multiple systems.

Comfortable with working both autonomously and as part of a team this role will suit a motivated individual who is keen to take the next step in their career.

The Education Support Team are seeking an enthusiastic, proactive administrator who is committed to providing an excellent administrative provision for our well established Distance Learning programmes. The successful applicant will provide administrative support across a range of services for Postgraduate programmes of study. This is an ideal opportunity to commence or further your career in Higher Education administration.

The Programme Officer will support students and academic staff as the first point of contact for queries on mitigation, awards, progression and assessments. They will interact with a wide range of academic and professional services staff from across the Faculty and the University whilst ensuring that our students and staff experience our services in a seamless and effective manner.

With support to develop a working knowledge of regulations and processes, the Programme Officer is a valued and trusted member of the team with a keen eye for accuracy and detail.

You will need to be highly motivated, with good time management and excellent attention to detail. The post holder must be an excellent communicator able to present information clearly and concisely and disseminate information across varied levels. Applicants must have excellent IT skills, in particular Microsoft Excel and some experience of a student record system and/or VLE would be beneficial. The role holder will be expected to manage a varied workload often across competing priorities, requiring the ability to negotiate and influence to deliver an excellent and effective administrative service.

This is a full time post (35 hours per week) and you will be offered an indefinite contract. We offer hybrid working with two days in the Denmark Hill Office and the rest working from home.

About you

To be successful in this role, we are looking for candidates to have the following skills and experience:

 Essential criteria

1.      Excellent written and oral communication skills including the ability to draft documents and correspondence

2.      Excellent organisation and time management skills

3.      Strong numeracy skills and ability to analyse complex numerical data

4.      Excellent working knowledge of Microsoft Office packages and the ability to work on new systems

5.      Ability to work with a broad range of stakeholders in a professional and assured manner

6.      Methodical, detail oriented and flexible in approach to work, maintaining a high level of accuracy

Downloading a copy of our Job Description

Full details of the role and the skills, knowledge and experience required can be found in the Job Description document, provided at the bottom of the next page after you click “Apply Now”. This document will provide information of what criteria will be assessed at each stage of the recruitment process.

Further information

We pride ourselves on being inclusive and welcoming. We embrace diversity and want everyone to feel that they belong and are connected to others in our community.

We are committed to working with our staff and unions on these and other issues, to continue to support our people and to develop a diverse and inclusive culture at King's.

We ask all candidates to submit a copy of their CV, and a supporting statement, detailing how they meet the essential criteria listed in the advert. If we receive a strong field of candidates, we may use the desirable criteria to choose our final shortlist, so please include your evidence against these where possible.

To find out how our managers will review your application, please take a look at our ‘How we Recruit’ pages.

Interviews are due to be held W/C 19th August

We are not able to offer sponsorship for candidates who do not currently possess the right to work in the UK.