King's College London

THIS VACANCY IS OPEN TO INTERNAL APPLICANTS ONLY

About Us

The King’s community is dedicated to the service of society. King’s Strategic Vision 2029 sets out our vision for the future, shaped around five priority areas: educate to inspire and improve; research to inform and innovate; serve to shape and transform; a civic university at the heart of London; and an international community that services the world. Our ambitious Education Strategy sets out the actions that we must take to transform how we teach, how and where our students learn and how we support them during their time with us.

This role is based in Business Operations, which is responsible for providing a centralised administrative and support function within Libraries & Collections through targeted marketing activities; business continuity planning; provision of business intelligence; budgeting and planning; and ensuring our people are developed, engaged and deployed to ensure the delivery of a high-quality Library service.

Libraries & Collections comprises four departments: Education & Learning, Research & Impact, Service Design & Delivery, along with Business Operations. We are part of the Students & Education Directorate, which manages the student lifecycle from application to graduation and beyond.

About The Role

The purpose of the Library Data & Resources Coordinator is to support the development and production of staff timetables, liaising with colleagues as required; support and supervise the delivery of an efficient centralised library administration service; coordinate the preparation and production of a range of library-related data; and guide colleagues across the service with evidence-based decision-making.

This is an exciting opportunity for candidates looking to coordinate and develop a cross-service approach to library administration, and who wish to utilise their skills and expertise in resource timetabling and monitoring. This is an opportunity to grow your skills in data handling and analysis.

All Libraries & Collections staff are encouraged to take responsibility for their own performance and development, through agreeing clear objectives, maintaining professional awareness, participating in professional networks and reflecting on own performance. We expect all co-ordinators to role-model a positive, proactive, flexible and committed approach that inspires others.

You will be required to participate in frontline services as required, including contributing towards a rota for evening and weekend working.

We encourage applications from candidates who have experience from both within and outside of the Higher Education sector where they can demonstrate the skills needed to succeed in this role.

This is a full-time post (35 Hours per week), and you will be offered an indefinite contract.

About You

To be successful in this role, we are looking for candidates to have the following skills and experience:

Essential criteria

1. Relevant work experience and/or education: We think a wide range of different work and educational experiences could support you to be successful in this role. Relevant work experience might include work in work in office supervision, or business administration. Relevant educational experiences might include higher education in a related discipline, professional qualifications or other training 
2. Excellent oral and written communication skills, including the ability to present information to a range of different audiences 
3. Experience in positively and proactively resolving a range of problems 
4. Experience of supervising staff 
5. Ability to work independently in a fast-changing environment and to meet challenging deadlines 
6. Ability to work effectively and proactively with own team, other teams and with our stakeholders to provide a high-quality service 
7. Experience of timetabling and allocating resource, and associated software (e.g. LibCal; Outlook calendaring) 
8. Ability to present complex information to a range of different audiences 
9. Up-to-date knowledge of data protection and copyright legislation 
10. Commitment to equity, equality, diversity and inclusivity in your own learning and ways of working 

Desirable criteria

1. Educated to degree level and/or professionally accredited library/information qualification 

Full details of the role and the skills and experience required can be found in the attached job description which is provided on the next page.

Further Information

We pride ourselves on being inclusive and welcoming. We embrace diversity and want everyone to feel that they belong and are connected to others in our community. 

We are committed to working with our staff and unions on these and other issues, to continue to support our people and to develop a diverse and inclusive culture at King's. 

Please submit a supporting statement when applying for this vacancy, clearly setting out how you meet the essential criteria, as this is how we shortlist applications. If we receive a strong field of candidates, we may use the desirable criteria to choose our final shortlist, so please included your evidence against these where possible.

To find out how our managers review your application, please take a look at our ‘How we Recruit’ pages. Interviews are due to be held on the week beginning 7 April 2025.