King's College London

THIS VACANCY IS OPEN TO INTERNAL APPLICANTS ONLY

About us:

King's College London is an internationally renowned university delivering exceptional education and world-leading research. The Human Resources directorate is proud to work with the King’s community to provide academic and professional excellence and an outstanding educational experience for our students.

The central HR Recruitment team offers extensive support for all recruitment processes across academic, research and professional services vacancies. Our philosophy is simple: facilitate an effective and professional recruitment and selection process to attract the best talent from around the globe and provide them with an environment where they can flourish.

The team process high volumes of recruitment requests with an average of over 3000 requests being completed each year by the team. We take these requests through the recruitment journey from advertising, shortlisting, and interviewing; to preparing offer documentation and contracts, carrying out pre-employment checks, and commencing the employment records for the new staff members of King’s College London.

At the core of the work that we do is our aim to always provide a fair, open, and transparent recruitment process for everyone involved and a positive experience for candidates and hiring managers alike.

About the role:

The purpose of this role is to provide administrative support for the recruitment process at King’s in collaboration with the relevant Recruitment Advisor. This role will work closely with a Recruitment Advisor to manage the recruitment of an allocated faculty/school/directorate of the University and some of the administrative tasks associated with the recruitment process.

This is a fast paced, high volume administrative role and strong attention to detail and organisational skills will be required to be successful in this role. You will be responsible for ensuring that accurate contractual correspondence is issued to candidates and stored appropriately on HR files/systems, conducting accurate and timely pre-employment checks, and onboarding new starters to the payroll system.

You will also be responsible for providing responses to recruitment related requests and queries using our internal communication platforms to track/respond to queries within agreed service level timeframes.

The role is hybrid and the role holder will be expected to attend the office in Lavington Street (Southwark) as well as travelling to other King’s campuses in line with business needs.

This is a full time (35 hours per week) role and successful candidates will be offered either a secondment or a fixed term contract (FTC) until 31/12/2025.

Please note, we will not be accepting any applications via email. In order to apply, please apply using the link on this page.

About you:

To be successful in this role, we are looking for candidates to have the following skills and experience:

Essential criteria

1. Educated to A level standard (or equivalent) with proficiency in English and Mathematics
2. Strong attention to detail with high levels of accuracy in delivery of work
3. Strong Microsoft Office skills, particularly Excel, Outlook and Word
4. Strong organisational skills and the ability to manage large workloads independently
5. Experience of delivering multiple priorities and working under pressure to tight deadlines
6. Experience providing high volume recruitment administration
7. High level of interpersonal and communication skills and an ability to work and communicate effectively with a diverse range of people

Desirable criteria

1. Knowledge of HR/ Recruitment best practice and previous experience of working within a HR/ Recruitment setting
2. Knowledge higher education policies and previous experience of working in a higher education or comparable setting

Downloading a copy of our Job Description

Full details of the role and the skills, knowledge, and experience required can be found in the Job Description document provided at the bottom of the next page after you click “Apply Now”. This document will provide information of what criteria will be assessed at each stage of the recruitment process.

Further information:

We pride ourselves on being inclusive and welcoming. We embrace diversity and want everyone to feel that they belong and are connected to others in our community. We are committed to working with our staff and unions on these and other issues, to continue to support our people and to develop a diverse and inclusive culture at King's.

We ask all candidates to submit a copy of their CV, and a supporting statement, detailing how they meet the essential criteria listed in the advert. If we receive a strong field of candidates, we may use the desirable criteria to choose our final shortlist, so please include your evidence against these where possible.

To find out how our managers will review your application, please take a look at our 'How we Recruit’ pages.