King's College London

About Us

The post of Business Operations Officer is part of the Faculty’s Executive office, in the Faculty of Life Sciences & Medicine, supporting the Faculty’s leadership team.  

The Faculty’s leadership team comprises the Faculty’s academic leads – i.e., the Executive Dean and Vice Deans and the Faculty’s professional services leads, headed by the Director of Operations. The Faculty’s Executive office is part of the Faculty Management Services department. The immediate team is made up of the Executive Dean’s Executive Assistant, and the Senior Business Operations Officer who provides support to the Director of Operations and professional services leads.  

Further information about the Faculty can be found here: Faculty of Life Sciences & Medicine | King’s College London 

About The Role

The Faculty of Life Sciences & Medicine is seeking to appoint a Business Operations Officer to support the Faculty leadership in a wide range of operations, including personal and general support for leaders, meetings and committees. In addition, the post holder will lead the Faculty’s Inaugural Lecture series, working in close collaboration with the Communications team, and oversee all aspects of academic probation. The post holder will be expected to follow well-established processes to a high standard, and is flexible and responsive to changing priorities in a busy and dynamic workplace. The post is suitable for someone who:

• has a strong work ethic, is good at responding to requests for assistance, and an ability to forge strong working relationships; 
• has a keen eye for detail with a systematic approach to work, delivering work in line with established processes;  
• has a good level of proficiency in the use of the Microsoft Office 365 suite of applications and have used web content software;  
• has excellent spoken and written English, and excellent interpersonal skills and
• be able to complete basic analysis to inform their work prioritisation. 

This is a full-time post (35 hours per week), and you will be offered an indefinite contract.

About You

To be successful in this role, we are looking for candidates to have the following skills and experience: 

Essential criteria

1. Experience of working in a similar operational post(s), with knowledge and practical use of a range of operational/administrative skills and systems relevant to the job 
2. Strong communication skills with clear spoken and written English with experience of writing minutes, action logs and reports 
3. Strong interpersonal and influencing/behavioural skills with experience of establishing a network across and between organisations 
4. Numerate with basic/intermediate analytical skills 
5. Strong planning skills, managing competing priorities and experience of organising and managing one or more of the following: events, projects, meetings and committees 
6. Good eye for detail   
7. Able to work outside core office hours as required

Desirable criteria

1. Experience in training and/or advising colleagues 
2. Working knowledge of regulations and best practice governing area of work, including General Data Protection Regulations, to ensure compliance 
3. Experience of working in the higher education sector and/or a complex, dispersed organisation 
4. Training or qualification relevant to the post 

Downloading a copy of our Job Description

Full details of the role and the skills, knowledge and experience required can be found in the Job Description document, provided at the bottom of the page. This document will provide information of what criteria will be assessed at each stage of the recruitment process.

Further Information

We pride ourselves on being inclusive and welcoming. We embrace diversity and want everyone to feel that they belong and are connected to others in our community. 

We are committed to working with our staff and unions on these and other issues, to continue to support our people and to develop a diverse and inclusive culture at King's.

As part of this commitment to equality, diversity and inclusion and through this appointment process, it is our aim to develop candidate pools that include applicants from all backgrounds and communities.  

We ask all candidates to submit a copy of their CV, and a supporting statement, detailing how they meet the essential criteria listed in the person specification section of the job description. If we receive a strong field of candidates, we may use the desirable criteria to choose our final shortlist, so please include your evidence against these where possible.

To find out how our managers will review your application, please take a look at our ‘How we Recruit’ pages.

Interviews are due to be held during the week commencing 15 December.