King's College London

About Us

The School of Cardiovascular and Metabolic Medicine & Sciences (SCMMS), is one of six schools that make up the Faculty of Life Sciences & Medicine (FoLSM) at King College London. The School drives translation of world-leading basic science into advances in clinical practices with activities focusing on the Cardiac Biomedicine, Diabetes and Vascular Biomedicine    

About The Role

We are delighted to offer an exciting opportunity to join the dynamic Professional Services team within the School of Cardiovascular and Metabolic Medicine & Sciences at King’s College London. We are looking for a proactive, organised, and highly motivated administrator who enjoys variety in their work and is keen to contribute to a busy, friendly, and high‑performing environment.

In this multi-functional role, you will be provide administrative support at our Principle Investigators at our Denmark Hill Campus, dealing with HR, Finance and Research activities. Your is unique as you will see the full cycle of employees, grant funding and financial operations.

This is a fantastic opportunity for someone who thrives in a fast‑paced setting, enjoys building strong working relationships, and is confident managing multiple priorities with accuracy and attention to detail. You will be part of a collaborative professional community and gain hands‑on experience across a range of administrative, HR and finance functions.

You’ll have strong organisational and communication skills, along with experience using MS Office applications such as Excel, SharePoint and Teams. Knowledge of HR databases or university systems would be an advantage, but training will be provided.

This is a full‑time post (35 hours per week) and is offered on an indefinite contract. If you’re looking for a varied role where no two days are the same—and want to contribute to the smooth running of a world‑class academic environment—we’d love to hear from you.

About You

To be successful in this role, we are looking for candidates to have the following skills and experience:

Essential criteria

1. Minimum level 4 qualification, e.g., higher apprenticeship, HNC or other Level 4 award, plus work experience in relevant operations posts OR Considerable knowledge and skills, equivalent to a Level 4 qualification  gained through work experience in relevant operational posts. 
2. Extensive operational experience using a range of administrative/operational processes, such as event organisation and administration, procurement processes, supporting HR processes, grant costing and monitoring expense against budgets.
3. Experience managing complex data, undertaking some analysis to identify patterns.
4. Excellent organisational skills with a high level of accuracy and attention to detail, with the ability to manage competing priorities and work effectively under pressure.
5. Understanding of HR processes and the employee lifecycle within a complex organisation.
6. Understanding of grant life cycles and importance of reconciliation of activities on grants
7. Proven ability to interpret and follow well-defined processes and experience of using initiative based on an understanding of the principles underlying processes to solve more complex problems.
8. Clear written and spoken communication skills with strong interpersonal and influencing/behavioural skills.

Desirable criteria

1. Experience working in a Higher Education or similarly complex organisational setting.
2. Understanding of research funding arrangements, and/or university HR/finance processes.
3. Strong customer service skills with the ability to build positive working relationships.
4. Experience supporting events, committees, or project coordination.

Downloading a copy of our Job Description

Full details of the role and the skills, knowledge and experience required can be found in the Job Description document, provided at the bottom of the page. This document will provide information of what criteria will be assessed at each stage of the recruitment process.

Further Information

At King’s, we believe that the diversity of our community and a culture that is welcoming, open, inclusive and collaborative, are great strengths of the university.

The Equality Act of 2010 protects the rights of our students and staff and provides a framework to fulfil our duties to eliminate unlawful discrimination, harassment and victimisation and in addition, to advance equality of opportunity and foster good relations between those who share a protected characteristic and those who do not. At times, this will include balancing rights and beliefs that can feel in tension.

We are committed to free speech and to academic freedom, believing that our foundational purpose as a university, is to create spaces where a wide range of ideas, including ideas that are controversial, can be discussed and debated, and where members of our community can express lawful views without fear of intimidation, harassment or discrimination.

When engaging in the robust exchange of ideas, we ask that our community is mindful of our Dignity at King’s guidance.

We ask all candidates to submit a copy of their CV, and a supporting statement, detailing how they meet the essential criteria listed in the person specification section of the job description. If we receive a strong field of candidates, we may use the desirable criteria to choose our final shortlist, so please include your evidence against these where possible.

To find out how our managers will review your application, please take a look at our ‘How we Recruit’ pages.