King's College London

About us:

The Institute of Psychiatry, Psychology and Neuroscience is ranked as one of the best faculties in the world and is located in the heart of London. We are committed to delivering world-class education and research that shapes. The legacy, ethos and drive of the IoPPN has ensured its position at the forefront of mental health care, redefining mental illness, its treatment and its place in society.

About the role:

The Institute of Psychiatry, Psychology & Neuroscience is looking for a proactive and organised individual to join us as the Placements and Electives Administrator within the Education Support Team. The Placements and Electives Administrator is a key role, as the post holder will be the initial point of contact for elective applicants and for students, staff and external enquiries relating to clinical placements for students on IoPPN programmes. The post holder will regularly liaise with colleagues in various departments in order to provide an excellent student focused service.

Although experience of Administration in Higher Education may be beneficial it is not a requirement as meeting the essential criteria for the role, transferable skills and the right attitude are key. The successful applicant will join a well-established high performing team and will have an excellent opportunity to develop a career in Higher Education administration. Appropriate training, support and development will be provided to ensure delivery of a ‘Gold Standard’ student experience.  

The postholder will act as the first point of contact for students, professional services, and academic staff, responding to queries relating to placements and electives. This involves communicating information clearly and effectively, using judgement to determine when matters should be escalated or referred to other colleagues.

They will provide comprehensive administrative support to students undertaking clinical placements, working closely with key stakeholders such as the Occupational Health Team and Programme Administration. This includes ensuring that all required processes and procedures are followed accurately and that deadlines are consistently met.

The role requires careful oversight of placement-related processes, ensuring activities such as Occupational Health approvals, DBS clearances, and the issuing of placement clearance letters are completed within required timeframes. Responsibilities also include maintaining accurate and up-to-date records, ensuring procedural documentation is current, and keeping relevant webpages and e-learning content (e.g. KEATS) up to date.

The postholder will also contribute to the wider educational activities of the team, including supporting and servicing committee meetings where required. In addition, they will provide flexible administrative support across the team, contributing to activities such as annual reporting, feedback collection, accreditation documentation, programme reviews, and admissions-related reporting.

Working independently, the postholder will be expected to manage their own workload and resources effectively in order to meet competing deadlines and objectives. They will also undertake any other duties appropriate to the grade of the role as assigned by the Programme Manager or their nominee.

This is a full time post (35 hours per week), and you will be offered a fixed 6 month contract from September 2026.

About you:

To be successful in this role, we are looking for candidates to have the following skills and experience:

Essential criteria

1. Excellent written and oral communication skills including the ability to draft documents and correspondence
2. Excellent organisation and time management skills
3. Strong numeracy skills and ability to analyse complex numerical data
4. Excellent working knowledge of Microsoft Office packages and the ability to work on new systems
5. Methodical, detail oriented and flexible approach to work, maintaining a high level of accuracy
6. Ability to work with a broad range of stakeholders in a professional and assured manner
7. Proactive with the ability to work independently as well as delivering within a team
8. Flexible and comfortable with adapting to change

Desirable criteria

1. Experience in the use of databases and student records systems (such as SITS)
2. Experience of the Disclosure Barring Service (DBS)
3. Experience of using virtual learning environments

Downloading a copy of our Job Description

Full details of the role and the skills, knowledge and experience required can be found in the Job Description document, provided at the bottom of the page. This document will provide information of what criteria will be assessed at each stage of the recruitment process.

Further information:

At King’s, we believe that the diversity of our community and a culture that is welcoming, open, inclusive and collaborative, are great strengths of the university. The Equality Act of 2010 protects the rights of our students and staff and provides a framework to fulfil our duties to eliminate unlawful discrimination, harassment and victimisation and in addition, to advance equality of opportunity and foster good relations between those who share a protected characteristic and those who do not. At times, this will include balancing rights and beliefs that can feel in tension.

We are committed to free speech and to academic freedom, believing that our foundational purpose as a university, is to create spaces where a wide range of ideas, including ideas that are controversial, can be discussed and debated, and where members of our community can express lawful views without fear of intimidation, harassment or discrimination.

When engaging in the robust exchange of ideas, we ask that our community is mindful of our Dignity at King’s guidance.

We ask all candidates to submit a copy of their CV, and a supporting statement, detailing how they meet the essential criteria listed in the person specification section of the job description. If we receive a strong field of candidates, we may use the desirable criteria to choose our final shortlist, so please include your evidence against these where possible.

Artificial intelligence (AI) is evolving rapidly, and we recognise its growing role in professional work. Applicants may use AI tools to support preparation of their application, for example to research the role or structure written responses. However, applications must reflect the applicant’s own work and experience. AI tools should not be used during interviews or assessment activities unless this has been agreed in advance as a reasonable adjustment. Further guidance on the use of AI in recruitment can be found here.

We reserve the right to close adverts early due to the volume of applications we receive. While the closing date may change, all adverts will close at 23:59 to allow sufficient time for applications to be submitted on that day.

We encourage you to apply at the earliest opportunity to avoid disappointment as once we have closed a vacancy you will be unable to submit your application.

To find out how our managers will review your application, please take a look at our ‘ How we Recruit’ pages.

Interviews are due to be held in early July 2026.