King's College London

About Us

This role sits within Faculty Education Services (FES) in the Faculty of Life Sciences & Medicine (FoLSM). The FES Project Team supports a portfolio of strategic education projects, including digital transformation initiatives, national and international partnership activity.

Working within a small, high-performing project team, the postholder will play a key role in supporting the coordination and delivery of multiple concurrent projects, contributing to both operational and strategic activity across the faculty.

About the role

This role provides senior-level project support across a varied portfolio of strategic and operational education projects within the Faculty of Life Sciences & Medicine. Working closely with both the Project Manager and Senior Project Manager, you will act as a central coordination point across multiple concurrent projects, helping to ensure activity is aligned, organised, and delivered effectively.

A key focus of the role is supporting stakeholder engagement and the day-to-day running of the project function, including managing complex diaries, coordinating meetings, and ensuring effective communication across internal and external stakeholders. You will also play a central role in supporting governance processes, including organising and servicing working groups and committees, preparing agendas and papers, taking high-quality minutes, and tracking actions through to completion.

This role offers a valuable opportunity for an early-career project professional or aspiring Project Manager to gain exposure to working within a busy project environment, with a strong emphasis on coordination, stakeholder engagement, and governance support.

This is a full-time post (35 hours per week) and you will be offered an indefinite contract.

About You

To be successful in this role, we are looking for candidates to have the following skills and experience:

Essential criteria

1. A positive, proactive and committed approach, with experience of taking ownership of tasks and contributing to the successful delivery of projects and organisational objectives
2. Experience supporting stakeholder engagement, with confidence working with a range of internal and external stakeholders, including senior colleagues
3. Ability to work across multiple priorities and deliver to deadlines. Strong organisational and coordination skills, including experience managing complex diaries, meetings, and schedules across multiple stakeholders
4. Ability to use data to track project progress, analyse trends and performance, and provide insights that support project reporting and informed decision-making
5. Experience supporting formal governance processes, including preparing agendas, coordinating papers, taking accurate minutes, and tracking actions
6. Collaborative and solution-focused mindset, with the ability to proactively identify and escalate risks, support problem-solving activity, and challenge appropriately
7. Excellent communication skills, both written and verbal, with the ability to produce clear, professional documentation and correspondence for a range of audiences
8. Proficient in using Microsoft Office suite with an interest and willingness to familiarise with new platforms

Desirable criteria

1. Experience working in a higher education or similarly complex organisation, with an understanding of academic and governance structures
2. Qualification in project management (e.g. APM, PRINCE2, Agile) or demonstrable interest in developing a career in project management

Downloading a copy of our Job Description

Full details of the role and the skills, knowledge and experience required can be found in the Job Description document, provided at the bottom of the page. This document will provide information of what criteria will be assessed at each stage of the recruitment process.

Further Information

At King’s, we believe that the diversity of our community and a culture that is welcoming, open, inclusive and collaborative, are great strengths of the university.

The Equality Act of 2010 protects the rights of our students and staff and provides a framework to fulfil our duties to eliminate unlawful discrimination, harassment and victimisation and in addition, to advance equality of opportunity and foster good relations between those who share a protected characteristic and those who do not. At times, this will include balancing rights and beliefs that can feel in tension.

We are committed to free speech and to academic freedom, believing that our foundational purpose as a university, is to create spaces where a wide range of ideas, including ideas that are controversial, can be discussed and debated, and where members of our community can express lawful views without fear of intimidation, harassment or discrimination.

When engaging in the robust exchange of ideas, we ask that our community is mindful of our Dignity at King’s guidance.

We ask all candidates to submit a copy of their CV, and a supporting statement, detailing how they meet the essential criteria listed in the person specification section of the job description. If we receive a strong field of candidates, we may use the desirable criteria to choose our final shortlist, so please include your evidence against these where possible.

Artificial intelligence (AI) is evolving rapidly, and we recognise its growing role in professional work. Applicants may use AI tools to support preparation of their application, for example to research the role or structure written responses. However, applications must reflect the applicant’s own work and experience. AI tools should not be used during interviews or assessment activities unless this has been agreed in advance as a reasonable adjustment. Further guidance on the use of AI in recruitment can be found  here.

We reserve the right to close adverts early due to the volume of applications we receive. While the closing date may change, all adverts will close at 23:59 to allow sufficient time for applications to be submitted on that day.

We encourage you to apply at the earliest opportunity to avoid disappointment as once we have closed a vacancy you will be unable to submit your application.

To find out how our managers will review your application, please take a look at our ‘ How we Recruit’ pages.

Interviews are due to be held w/c 24th August.