Using our collections
As items are not held on the open shelves, readers are asked to complete a request slip for each item that they wish to see. If you wish to complete request slips in advance of your visit, please print or download this electronic version of the Document Request Slip.
Items can usually be fetched from the closed access storage areas within a few minutes.
- Readers must return all items issued to them before leaving the Special Collections reading room but any items required for the next day will be set aside for them by Special Collections staff
- Instructions in the handling of material are displayed on each table, and readers are asked to study these carefully
- The use of pens is not allowed in the Special Collections reading room. Pencils are available if required and laptop computers may also be used
- The use of hand-held scanners is not permitted
- Mobile phones must be switched to ‘silent’ mode or turned off
- Photography may be permitted at the discretion of staff. Flash photography however, is not allowed
- The use of tripod cameras may be permitted in special circumstances, with advance notice and at the discretion of staff
- Nitrile gloves will be provided for handling photographic prints
- Bags and coats must be stored as directed by staff
- No food or drink may be taken into the Reading Room
- A computer providing visitor access to selected electronic journals and databases is available
- A light sheet is available on request
A link to regulations relating to capturing and using images from our collections is available here.
Quoting from unpublished material
Readers wishing to publish quotations or to cite from any unpublished material (archives, manuscripts, typescripts, unpublished photographs, theses or records) held in the Foyle Special Collections Library must seek permission.
- For a small number of brief quotations, a letter addressed to the the Head of Special Collections explaining the nature of proposed use and giving the title, name and date of publication, is sufficient.
- King's College London reserves the right to require the submission of relevant portions of text before publication for substantial works, such as biographies of King's College London figures, or major treatments of aspects of King's College London's history.
- This also applies in the case of quotations
- of entire documents
- of 200 words or more
- General acknowledgments for permission to use material in the Foyle Special Collections Library should be made to King’s College London, Foyle Special Collections Library.
- No copyright material should be used in any publication without first obtaining permission from the copyright holder
Regulations concerning the use of material from Archives collections is available here
Quoting from published material
Readers wishing to quote in a publication from published material are reminded of the need to abide by the provisions of the Copyright, Designs and Patents Act, 1998. A summary guide to the Act can be found on the university's Copyright web pages.