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REF
2021
Data
Collection

REF2021 Impact Case Studies & GDPR Implications 

Impact Case Study Redaction Options

             This table below will help you to understand what level of security should be applied to ensure that sensitive information remains confidential. 
 
Level Description Internal Process Evidence REF2021 Review By Published? Notes
Security Sensitive Case study based on or containing security sensitive information  To be reviewed only by those with appropriate security clearance  Only appropriate evidence to be supplied and stored by those with security clearance only  Only by those with appropriate security clearance  Not for publication  Needs to be highlighted to the REF team through formal reporting process before July 2019 
Redaction (1) Case study contains commercially sensitive information that cannot be published or reviewed by the whole REF2021 sub-panel  To be reviewed by UOA Impact leads only and marked as sensitive Evidence to be directly transferred to Panel SharePoint by author and any sensitive documents highlighted to UOA impact leads   May identify specific panel members who should not have access to, or should have access only to the redacted versions   Not for publication   Author must give clear indication of who should not see the case study as soon as possible to ensure appropriate processes are put into place  
Redaction (2)  Case study contains commercially sensitive information that cannot be published, but can be reviewed by REF2021 sub-panel members   To be reviewed by UOA Impact leads only and marked as sensitive   Evidence to be directly transferred to Panel SharePoint by author and any sensitive documents highlighted to UOA impact leads   All sub-panel members can review case study   Not for publication   Author must give clear indication of who should not see the case study as soon as possible to ensure appropriate processes are put into place 
Redaction (3) Case study contains small amounts of sensitive data which cannot be viewed by REF2021 sub-panel members, but the whole case study can be published with redaction  Normal review processes take place with all staff members aware of sensitive sections  Evidence may be transferred onto Panel SharePoint by RA. Any sensitive documents should be clearly identified   May identify specific panel members who should not have access to, or should have access only to the redacted versions  Redacted version published  Redacted versions suitable for publication to be submitted by 29 January 2021
Partially Redacted Case study contains small amounts of sensitive data which can be viewed by REF2021 sub-panel members, but the whole case study can be published with redaction   Normal review processes take place with all staff members aware of sensitive sections Evidence may be transferred onto Panel SharePoint by RA. Any sensitive documents should be clearly identified  All sub-panel members can review unredacted case study   Redacted version published    Redacted versions suitable for publication to be submitted by 29 January 2021
Standard Case Study Case study contains no commercially sensitive or potentially inappropriate intellectual property   Normal review processes take place   All case study information stored securely on Panel SharePoint  All sub-panel members can review unredacted case study   Full version published    All case studies must be reviewed by governance team for pseudonymisation and GDPR compliance
 

If you would like to discuss your redaction options in more depth, please send us an email.