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Erasmus+ Traineeship (Incoming)

The Erasmus+ Traineeship scheme is a formal admissions route for students attending a university within an Erasmus+ Program Country (EEA + Turkey), to complete a research-based placement with an academic at King's College London. Students are expected to secure a place with an academic supervisor directly, after which they must complete a King’s College London Application using the King’s Apply portal.

The application must be completed at least 1 month ahead of the intended start date, but preferably 3-5 months ahead of this date. An Erasmus+ Learning Agreement for Traineeships will also be required and approved by both the student and the King's academic in advance of completing the online application. 

In order to fully understand the process you are recommended to read the information outlined below carefully. 

Scheme criteria

 

Eligibility

  • Student applicants must be registered on a degree at another Higher Education institution outside of the UK, in an Erasmus+ Program Country (EEA + Turkey), either at undergraduate or postgraduate level.

  • Graduate students are only eligible for a traineeship after graduation if they apply ahead of their graduation. If you are interested in following an Erasmus+ Traineeship after your graduation please contact your home institution’s international office to see if you are eligible.

  • Students must already have been chosen by their home institution to participate in an Erasmus+ traineeship.

  • Students must identify and receive an offer from a King’s academic supervisor from an appropriate area of research for their area of study. You can find a supervisor in the area of interest via the King’s College Research Portal.

  • The Erasmus+ Traineeship is only open for research placements, provided the student can find a suitable academic supervisor independently.

  • This programme can be used by non-EEA citizens who wish to come to King’s but due to UK Visa and Immigration restrictions, the procedure is different and you will need to contact the Global Mobility Office to clarify the exact procedure.

  • Students seeking hospital placements should apply for Medicine to the Clinical Electives Placement programme run by the GKT School of Medical Education or for Psychiatry/Mental Health to the Clinical Electives Placement run by the IoPPN. The Clinical Electives Placements are independent of the Erasmus+ Traineeship and we cannot facilitate students looking to do a clinical placement under Erasmus+.

  • PhD students from Universities outside Erasmus+ may apply to the Visiting Researchers scheme.

Traineeship length and start date

  • The minimum period of an Erasmus+ Traineeship is two months, up to a maximum of 12 months. It is recommended that students apply for at least a three month traineeship, as this will give them more time to gain the necessary experience and complete the required tasks in a department at King’s. 

  • Traineeships must start on the first Monday of the month with the exception of January and May where this may be a Tuesday due to College bank holiday closures. The permitted start dates for the next 12 months are: 

  • Tuesday 8th May 2018 - College closed on Monday 7th May*
  • Monday 4th June 2018
  • Monday 2nd July 2018
  • Monday 6th August 2018
  • Monday 3rd September 2018
  • Monday 1st October 2018
  • Monday 5th November 2018
  • Monday 3rd December 2018
  • Monday 7th January 2019
  • Monday 4th February 2019
  • Monday 4th March 2019
  • Monday 1st April 2019

Applications are accepted on a rolling basis. However, traineeships must start on one of the dates listed above. The application must be completed at least 1 month ahead of the intended start date, but preferably 3-5 months ahead of this date. Please note, if the application is submitted later than 4 weeks ahead of the start date, the start date will move to the next enrolment date a month later. 

* Date subject to change depending on College Closure Days

Application process

  • Students can only apply to an Erasmus+ traineeship after being accepted by a King's academic supervisor. Once accepted, they must apply online and receive an offer from the Study Abroad Admissions team before their Erasmus+ traineeship is confirmed.

  • Please note for Non-EEA nationals, the process is different and you need to contact the Global Mobility office for details.
  • To apply, students should complete and submit an online application form for the Erasmus+ Traineeship programme. Students must use the accompanying guidance notes while completing their application. Please make sure you complete the application form which is most suitable to your current cycle of study.

  • As applications take at least 4 weeks to process, the application must be completed at least 1 month ahead of the intended start date, but preferably 3-5 months ahead of this date. Please note, if the application is submitted later than 4 weeks ahead of the start date, the start date will move to the next enrolment date a month later. 

  • For further questions about the online application form please contact the Admissions Office.

Students must complete an Erasmus+ Learning Agreement for Traineeships indicating the learning outcomes of the placement, signed by the King’s academic supervisor, the home institution and the student themselves. It is required students complete this learning agreement, including all required signatures, ahead of starting the application process. Students are expected to upload their completed Erasmus+ Learning Agreement for Traineeships to the Research Proposal section in the King’s Apply portal upon application. 

It is the responsibility of the home institution to provide the training agreement template.

FAQs for eligible students  

How do I find an Erasmus+ Traineeship

As the College does not have a list of Erasmus+ traineeship opportunities, eligible students will need to approach appropriate researchers themselves. The best way to identify researchers in your field of interest is through the King's College London Research Portal. Then:

  1. Type your research interest into the bar underneath 'Discover King's Research'. This will bring up a list of King's Researchers and Research Groups

  2. Click on the 'Researchers' and 'Research Groups' results to review the individual names in these lists. This will also indicate their area(s) of research activity, department(s) and contact details

  3. After identifying researchers or research groups involved in your programme of study at your home university you can contact them by email. Try to clearly indicate how and why your research interests and home university study relates to their research activity in your message as well as your expected placement start date and length (must be between 2 months and 12 months)

  4. Students interested in a traineeship within the Department of Pharmacy must come from one of the universities with whom there is a current agreemment (please see the 'Pharmacy' section of this page)

  5. Students are reminded that following this process does not guarantee that an Erasmus+ traineeship will be offered.

Nobody has responded to my emails, what should I do?

Send a follow up email if you haven't had a response within a week of your initial email. If your second email has not been responded to it may be that they are unable to offer you an Erasmus+ Traineeship. Unfortunately Traineeships can only be arranged within the department so try to be patient and explore other universities and companies in the UK to increase your chances of success.

I've been offered a placement. Do I have to pay fees?

No, eligible students are not required to pay fees to participate in an Erasmus+ traineeship. 

Will I be given a King's ID card and email address during my traineeship?

Yes, provided you have applied online in good time and have received an offer from the Study Abroad Admissions team, you will be given instructions before your arrival on one of the permitted start dates (please see the 'traineeship length and start date' section). If you have not received this information and are due to arrive in the next few days, contact the Study Abroad Admissions team or via phone +44 (0)20 7848 7427 immediately. 

Who will sign my Erasmus+ Learning Agreement for Traineeships agreement?

Your Erasmus+ Learning Agreement for Traineeships should be provided by your home university and will be signed by your supervisor at King's and, where appropriate, the Head of the department in which you are completing your placement at King's. The agreement also needs to be signed by your home institution, and by yourself.

I am not an EEA citizen but have been offered a traineeship. Can I start?

Yes, but the procedure is different. You will not be enrolled as a student and therefore will not apply through the King's Portal, and you will need to obtain a Tier 5 Visa through the British Council. Please contact the Global Mobility Office directly for details.

Please note that the process might be longer as you need to obtain a visa, so we recommend you do secure your traineeship at least 3 months in advance of a proposed start date.

I'm having problems with my application form / have not received an offer from King's. Can you help?

The Study Abroad Admissions office process all incoming Erasmus+ Traineeship applications and provide help with the application form. If after re-reading your guidance notes you are still having trouble, please contact them directly 

I forgot to apply online and have arrived at King's to start my traineeship. What should I do?

You must contact the Study Abroad Admissions office immediately:

King’s Admissions Office
7th Floor
James Clerk Maxwell Building
57 Waterloo Road
London
SE1 8WA

studyabroad-admissions@kcl.ac.uk or +44 (0)20 7848 7427

You may need to delay your placement start date until the next permitted arrival date or may no longer be able to start at all if you do not apply online and receive an offer from King's before arriving

 

FAQs for King's staff 

I have been contacted by a student who would like to do an Erasmus+ Traineeship. What should I do?

As above, students have been advised to go directly to King's academics involved in research that relates to their field of study at their home university.  You are under no obligation to offer a placement but previous academics have benefited from hosting students who are able to make a tangible contribution to their research activity.

Academics who host students will need to guarantee 2 - 12 months of full-time placement activity and be available to allocate and supervise their work. They will be the main point of contact for the student and will be responsible for approving their Erasmus+ training agreement and completing a report at the end of their placement for their home university. 

If you are unable to host this student, it is better to inform them directly rather than referring them to the Study Abroad team as we do not have a list of internship opportunities for international students from outside of the university.

I am happy to offer this EEA national student an Erasmus+ Traineeship. What next?

Please inform the student by email and include links to the online application form and guidance notes to ensure they are given admission to the university and are able to apply for a student ID card following their arrival on one of the permitted start dates. If students are having trouble with the online application form, they should contact the Admissions Office

Students on placement for a full semester or full year (see dates and deadlines) who have applied online and received their King's student ID number may apply for accommodation but this is not guaranteed. Applications should be made through the Student Residences team but it is advisable for students to also investigate private rental well in advance of their arrival. Please encourage them to look at the Student Residences' Other housing options webpages

I have been contacted by an non-EEA student who would like to do an Erasmus+ Traineeship. What should I do?

Students who are not EEA citizens can be accepted but will be admitted as a visiting member of staff.  Please contact the Global Mobility office for further information as the process is very different.

I have been asked to complete an Erasmus+ Learning Agreement for Traineeships. Is this something which the Global Mobility Office does?

The Erasmus+ Learning Agreement for Traineeships outlines the key placement activities and enables the EU student to receive Erasmus+ funding for their traineeship. It should be signed by the academic supervisor of the student's work. The home university will provide the training agreement and apply for the funding on the student's behalf following its completion.

The student or their home university may also ask for an end of placement report. This is a short document to evaluate the student's performance on the placement against the expected activities agreed in the training agreement.  This should be signed by the academic supervising the student's work at King's.

For further assistance with the Erasmus+ training agreement or end of placement report, please contact the Global Mobility team.

The learning agreement asks about insurance. Is the student covered? If so, which type of insurance - liability or accident?

Students are covered by King's liability insurance whilst at King's but NOT accident insurance.

So, check the YES box for the question: The Receiving Organisation/Enterprise will provide a liability insurance to the trainee (if not provided by the Sending Institution).

And check the NO box for the question: The Receiving Organisation/Enterprise will provide an accident insurance to the trainee (if not provided by the Sending Institution). 

Can my student have an ID card / email address / university accommodation and who arranges this?

Yes, as above students who complete the online application process at least 4 weeks before their placement start date will be provided with enrolment instructions ahead of their arrival at the university on one of the permitted start dates - the first Monday of the month (apart form when the College is closed on this Monday, when it will be a Tuesday). 

If you are hosting a student through another route, please discuss enrolment with your usual departmental Admissions Officer.

My department does not have a partnership with the student's home institution. Can they still come to do a Traineeship?

Unlike the study abroad programme, the Erasmus+ Traineeship does not operate through agreements between universities. The only exception is within Pharmacy who will only consider applications from students attending universities with whom they have an agreement in place; please see the 'Pharmacy' section of this page

 

 


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