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Application process

What Happens Next

We know the application procedure for research degrees can be a little confusing, so here we break down what happens once you have made your application, right the way through to your first day at the IoPPN:

I have submitted my application, what happens next?

1. Assessment of your online application

Your online application is assessed by the Health Schools Admissions Team against the King's eligibility criteria. If you meet the standard required, they notify the relevant departmental admissions tutor. 

If you meet the criteria, the next person to contact you should be the admissions tutor. If you do not meet the criteria, the admissions team will notify you. 

2. Interview

The admissions tutor will assess your online application and if they think you have the relevant experience and qualifications to study for a PhD or MD(Res), they will contact you to arrange an interview.

Even if you have already been interviewed by your supervisors, it is likely that the admissions tutor will want to meet with you. Interviews differ between departments in terms of format and interviewers so any specific questions should be directed to the admissions tutor. 

We aim for admissions tutors to interview applicants approximately 2-4 weeks after the online application is made. If you have not heard from anyone 6 weeks after making your application, please contact the Postgraduate Research Administration Assistant.

Please see the application pages for contact details of all admissions tutors. 

3. Review of the Project Approval Form

After you have been interviewed, the admissions tutor will make a recommendation to either accept or reject the application. If your application is rejected at this stage, you will be notified by the Health Schools Admissions Team. If you are successful at interview, your project approval form will now be reviewed. 

In some departments, the project approval form is reviewed in conjunction with the organisation of the interview and you may discuss your project form at the interview. Any comments or requests for amendments will usually come to you via the Postgraduate Research Administration Assistant and you should amend your project form and return to the Administration Assistant for further review as soon as possible.

The review process can take anything from 2 days - 6 weeks, depending on the nature of the research project and the availability of suitable academics to review the project. 

4. Offer

Only once your project approval form has been approved by the Chair of the relevant progress sub-committee and the Head of Department, can an unconditional offer of a place be made. 

You will be notified by email to check your online application, where you will then be able to view and download your offer letter. You will also be sent a hard copy of the offer letter through the post.

I have received an unconditional offer letter, what happens next?

If your offer is conditional.....

You will need to meet the conditions as set out on your offer, before we can give you an unconditional offer. Please notify the admissions team and the Postgraduate Research Administration Assistant of your English Language test results, funding outcome or other requested information, as soon as possible. Once admissions confirm your conditions, you will be sent another letter, confirming your unconditional offer. 

1. Online Enrolment

A few weeks before you are due to start your PhD, you will be sent an email asking you to complete our online enrolment task. The task will not take more than 10 minutes or so to complete and asks you to confirm some personal details and visa information, if required. Completing this online task will speed up the face to face registration process. 

2. Campus Registration (face to face)

To register formally on your PhD programme, you will need to come to the Institute in person. You will be notified when you need to come and register when you complete the online enrolment task. If you are not able to come on the day requested, you must contact the Postgraduate Research Administration Assistant as soon as possible to arrange another time. 

To find out what you need to bring with you and to confirm the date of registration, please see the Enrolment and Registration webpage.

3. Induction

For each intake, the Institute holds 2 half day induction sessions for all new students. These induction events aim to provide new students with helpful information and guidance about the Institute itself, student life and an introduction to what is required in terms of your PhD. 

You will be sent an email shortly before and/or after you register formally as a student, inviting you to these events. You can find more information on the Induction events webpage. 

King's College London also hold College wide induction events, including events specifically for international students. For more information, please see the New To Kings webpage. Please note that induction events for the October intake are sometimes held in late September. 

Are these events compulsory?

Enrolment / Registration: Yes! You must complete the online task and register face to face in order to formally register as a student. If you do not complete the online enrolment task prior to registration, you will need to complete it with a member of staff on the day of registration. 

Induction: Is not compulsory but we highly recommend you attend the events. They are a great chance to meet the other new PhD students and will provide you with lots of useful information. If you cannot attend both the Institute and the College events, we would encourage you to attend at least the Institute events. 

Non UK students

Visa / CAS number

Once you have been given an unconditional offer, the admissions team will process a CAS number for you to make a visa application. This CAS number will be stored in your application area of myApplication, but you should also receive an email notifying you of this. 

Please be aware that visa applications can take anything from 2 days to 4 weeks to process, on average. It is therefore important that you complete your application in plenty of time, so that you are able to attend the enrolment, registration and induction events.  

You can contact the admissions team at any time to check on the progress of your CAS number. 

If you have any problems with your Visa application, please let the Postgraduate Research Administration Assistant know as soon as possible. 

Accommodation

There are a number of accommodation options for Postgraduate students, whether it be a King's residence, intercollegiate halls or private residences. There are no King's residence halls on the Denmark Hill campus, but all campus' are a bus ride away from each other. 

For more information on accommodation options and help in finding something suitable, whether that be for you alone or for you and your family, please see the Kings Accommodation webpages

Queries

For any queries on enrolment or registration, please contact the Postgraduate Research Officer.

For any queries on the Institute induction events, please contact the Postgraduate Research Administrator.

admissions team
New Hunts House Guy's Campus
Enrolment & registration
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