King's College London

About us:

King’s Directorate of Estates & Facilities is a key enabler of the university’s Strategic Vision 2029 and we have created a strategy which demonstrates our intent and sets out how the Estates & Facilities team will support the ambition of the university’s strategic vision.

King’s has five campuses in central London consisting of more than 100 buildings ranging in age from the 1780s to the current day. Many are listed and of great architectural significance. The campuses house a diversity of spaces, including teaching and learning environments, cutting edge research facilities, two chapels, cafes and restaurants, gyms and student residences.

The Campus Projects and Minor Works team undertake the full project lifecycle for projects across all the KCL campus and estate.

About the role:

The Assistant Project Manager – MAC Specialist will play a vital role in planning, coordinating, and executing Moves, Adds, and Changes (MAC) projects across King’s College London. This role supports the Project Manager in maintaining a high standard of service delivery and compliance with health, safety, and accessibility standards. The successful candidate will ensure that all MAC activities are conducted with precision and efficiency, minimising disruptions and promoting

operational agility.

To work with the Asset Management and Engineering Directorate in the delivery of small to medium and strategic moves, adds, and changes (MAC) programmes. The Assistant Project Manager – MAC Specialist will play a vital role in planning, coordinating, and executing Moves, Adds, and Changes (MAC) projects across King’s College London. This role supports the Project Manager in maintaining a high standard of service delivery and compliance with health, safety, and accessibility standards. The successful candidate will ensure that all MAC activities are conducted with precision and efficiency, minimising disruptions and promoting operational agility.

You will liaise with key stakeholders on campus, building strong customer relationships and ensuring that the Fit for King’s culture is a continuous presence on site.

You will use your technical expertise to support the wider Asset Management and Engineering team in the delivery of projects across all campus. These projects will range from small and simple minor works to complex and high value strategic technical projects for the campus. The aim of these works is to continually improve the estate for our community, by creating environments which inspire and support learning and research, while protecting and honouring our heritage buildings.

The tasks will include collating papers for programme managers/stakeholders’ meetings and updates, chasing completion of tasks as requested and ensuring that all project staff are fully aware of deadlines well in advance, to maintain the campus master programme of projects, to present the data within and ensure reporting is up to an excellent standard.

About you:

To be successful in this role, we are looking for candidates to have the following skills and experience:

Essential criteria

1. Degree in relevant field or equivalent experience.
2. Excellent oral/written communication skills, which can be adapted to reflect the audience.
3. Demonstrated experience in project coordination and administration.
4. Experience of managing consultants and contractors to deliver projects and managing conflicting demands of stakeholders in a customer-focused environment.
5. Ability to work as part of a team and on own initiative, and to prioritise workload whilst working to tight deadlines.  
6. Flexible approach, comfortable with ambiguity and complexity, and able to prioritise work effectively within a broad programme.
7. Good time management skills and able to set/meet deadlines for themselves and others.
8. Familiarity with moves, adds, and changes (MAC) operations in an institutional or corporate environment.
9. Proficiency in IT systems including Microsoft Office Suite, Unit4Business, e-Permits etc.

Desirable criteria 

1. Interest in project management frameworks (waterfall, agile, etc.)
2. Understanding of health, safety, and compliance standards in project environments.
3. Interest in delivering projects that align with sustainability goals.
4. Knowledge of signage, space planning, and optimisaation principles.
5. A recognised qualification relevant to strategy development, project management, business planning, and/or risk management.

Downloading a copy of our Job Description

Full details of the role and the skills, knowledge and experience required can be found in the Job Description document, provided at the bottom of the next page after you click “Apply Now”. This document will provide information of what criteria will be assessed at each stage of the recruitment process.

We pride ourselves on being inclusive and welcoming. We embrace diversity and want everyone to feel that they belong and are connected to others in our community.

We are committed to working with our staff and unions on these and other issues, to continue to support our people and to develop a diverse and inclusive culture at King's. We ask all candidates to submit a copy of their CV, and a supporting statement, detailing how they meet the essential criteria listed in the advert. If we receive a strong field of candidates, we may use the desirable criteria to choose our final shortlist, so please include your evidence against these where possible.

To find out how our managers will review your application, please take a look at our ‘How we Recruit’ pages.