King's College London

About us

The Research Grants Administrator will support the financial and administrative management of a varied portfolio of live research projects. This role is key to ensuring the smooth running and successful completion of research grants, working from the point of project activation through to closure.

This full-time, permanent role will focus on the post-award administration of active research grants, ensuring accurate financial monitoring, compliance with funder terms and conditions, and timely reporting. The role holder will work closely with academic colleagues, professional services teams, and external partners to support effective project delivery and risk management.

The role holder will report directly to the Research Grants Manager.

About the role

King’s College London is seeking to appoint a Research Grants Administrator to join our Research Management & Innovation Directorate.

The purpose of the role is to deliver a full award management function, supporting research projects from the live stage through to closure. This includes preparing financial reports, monitoring project progress, and ensuring compliance with funder terms and internal procedures. The role holder will report progress and issues to the Research Grants Manager.

A key focus of the role will be to work proactively to reduce the number of overdue claims, with particular attention given to items outstanding for over 90 days. The successful candidate will be expected to maintain up-to-date knowledge of funder requirements and institutional financial regulations, and apply these consistently across their portfolio of awards.

In addition to day-to-day responsibilities, the role holder will be expected to develop a broad understanding of the wider research environment at King’s, engaging positively with the university’s research strategy and contributing to ongoing service transformation initiatives. This is an excellent opportunity for someone who is detail-focused, organised, and committed to supporting high-quality research through efficient and accurate grants administration

This is a full time post 35 hours per week, and you will be offered an indefinite  contract

About you

To be successful in this role, we are looking for candidates to have the following skills and experience:

Essential criteria

1.      Good understanding of Research Grants and Contracts Post Award activities in a University or similar environment

2.      A thorough understanding of funder Terms and Conditions of RCUK, Wellcome Trust, NIHR, UK and other Overseas Funders and Charities

3.      Ability to demonstrate high levels of accuracy and attention to detail with very strong financial reconciliation skills

4.      IT literate with advanced spreadsheet skills including pivot tables

5.      High level of numeracy, double entry and accounting principles

6.      Excellent organisational skills and ability to lead when required

7.      Excellent communication skills, both written and oral

8.      Practical problem-solving skills and ability to analyse data at different levels

Desirable criteria

1.      Degree-level education or equivalent professional qualification

2.      Accountancy qualification or studying towards such a qualification

Downloading a copy of our Job Description

Full details of the role and the skills, knowledge and experience required can be found in the Job Description document, provided at the bottom of the page. This document will provide information of what criteria will be assessed at each stage of the recruitment process.

Further Information

We pride ourselves on being inclusive and welcoming. We embrace diversity and want everyone to feel that they belong and are connected to others in our community.

We are committed to working with our staff and unions on these and other issues, to continue to support our people and to develop a diverse and inclusive culture at King's.

As part of this commitment to equality, diversity and inclusion and through this appointment process, it is our aim to develop candidate pools that include applicants from all backgrounds and communities.

We ask all candidates to submit a copy of their CV, and a supporting statement, detailing how they meet the essential criteria listed in the advert. If we receive a strong field of candidates, we may use the desirable criteria to choose our final shortlist, so please include your evidence against these where possible.

To find out how our managers will review your application, please take a look at our ‘ How we Recruit’ pages.

Interviews are due to be held on within two weeks of application closing date