King's College London

About us:

King’s College London’s Directorate of Estates & Facilities is responsible for managing and developing the university’s diverse estate across five central London campuses, sport grounds and residences. With more than 100 buildings ranging from historic 18th‑century landmarks to modern, purpose‑built facilities, the directorate ensures that King’s provides high‑quality, safe and accessible spaces for teaching, research, student life and community activity. 

The FM Asset Management team identifies, understands, and manages building systems across the estate to develop integrated whole‑lifecycle replacement plans, embed decarbonisation, and oversee programmes at a strategic level to ensure resilience, compliance, and long‑term values. 

About the role:

The Programme Coordinator will provide administrative and financial support to the Asset Management Programme Manager and Asset Teams. This role will focus on ensuring the efficient tracking of programme milestones, managing procurement and financial processes, and maintaining communication across all stakeholders.    

The Programme Coordinator will be integral in compiling reports, tracking budgets, and managing timesheet data, while supporting the coordination of project activities and resolving any potential issues.    

Part of the role is to ensure completion of all mandated Health & Safety training, including eLearning modules, within required timeframes to maintain compliance with statutory and organisational standards.    

• In addition to working in a dynamic environment, King’s College London offers many benefits including:   
• A comprehensive range of technical training and personal development to help you thrive and progress   
• A generous annual leave allowance to support a healthy work-life balance   
• Competitive pension schemes plus access to exclusive discounts on shopping etc   
• A wide range of health and wellbeing benefits   

**Programme Coordination and Reporting: **

Assist in preparing and compiling accurate programme status reports, dashboards, and presentations, providing timely updates on milestones, deliverables, and timelines. Monitor programme progress to identify potential delays and report these to the Programme Manager. 

**Financial Tracking and Procurement: **

Manage procurement processes by tracking expenses and ensuring timely and accurate processing of purchase orders and invoices. Support budget monitoring and financial reporting, ensuring the programme remains within budget and delivers planned benefits. 

**Stakeholder Communication and Meeting Support: **

Organise and coordinate meetings and workshops, handling logistics, preparing agendas, documenting minutes, and following up on action items to ensure accountability. Serve as a liaison between the Programme Manager, project managers, Asset manager and clients, facilitating clear communication.

Risk and Issue Management: 

Monitor programme-related issues and escalate critical matters to the Programme Manager for resolution. Support the identification of potential risks and assist in the implementation of corrective actions to maintain programme integrity. 

**Data and Resource Management: **

Maintain accurate records in the Dovico timesheet system, ensuring up-to-date entries. Update on monitor Project Trackers provide early warning project and resources. Support the allocation of resources and skills across the programme’s projects, assisting in the coordination of both internal and external resources. 

The above list of responsibilities may not be exhaustive, and the post holder will be required to undertake such tasks and responsibilities as may reasonably be expected within the scope and grading of the post.

This is a full time (35 hours per week), and you will be offered an indefinite contract

About you: 

To be successful in this role, we are looking for candidates to have the following skills and experience:

Essential criteria

1.      High standard of general education, English and Maths

2.      High-level analytical and problem-solving skills to address challenges, and propose optimal solution

3.      Excellent computer skills using Microsoft Office

4.      Excellent communication skills, both oral and written, including an ability to write technical and non-technical reports

5.      Ability to manage multiple tasks with attention to detail

6.      Experience in administrative or coordination role, in an engineering, projects or facilities environment

Desirable criteria

1.      Financial/budgetary experience

2.      IOSH Managing Safely or equivalent

3.      Knowledge of Microsoft SharePoint

4.      Familiarity with working in higher education sector

Downloading a copy of our Job Description

Full details of the role and the skills, knowledge and experience required can be found in the Job Description document, provided at the bottom of the page. This document will provide information of what criteria will be assessed at each stage of the recruitment process.

At King’s, we believe that the diversity of our community and a culture that is welcoming, open, inclusive and collaborative, are great strengths of the university.

The Equality Act of 2010 protects the rights of our students and staff and provides a framework to fulfil our duties to eliminate unlawful discrimination, harassment and victimisation and in addition, to advance equality of opportunity and foster good relations between those who share a protected characteristic and those who do not. At times, this will include balancing rights and beliefs that can feel in tension.

We are committed to free speech and to academic freedom, believing that our foundational purpose as a university, is to create spaces where a wide range of ideas, including ideas that are controversial, can be discussed and debated, and where members of our community can express lawful views without fear of intimidation, harassment or discrimination.

When engaging in the robust exchange of ideas, we ask that our community is mindful of our Dignity at King’s guidance.

We ask all candidates to submit a copy of their CV, and a supporting statement, detailing how they meet the essential criteria listed in the person specification section of the job description. If we receive a strong field of candidates, we may use the desirable criteria to choose our final shortlist, so please include your evidence against these where possible.

We reserve the right to close adverts early due to the volume of applications we receive. While the closing date may change, all adverts will close at 23:59 to allow sufficient time for applications to be submitted on that day.

We encourage you to apply at the earliest opportunity to avoid disappointment as once we have closed a vacancy you will be unable to submit your application.

We welcome your thoughts on how organisations can create an inclusive environment, including one which supports free speech and the exchange of a wide range of ideas.