Examining within the UK (in person or virtually)

• Right to work information, such as a UK Passport, UK visa, EU settled status, frontier worker permit as outlined in either List A or List B of acceptable documents in Annex A of the Home Office guidance
  
  
• Examiners maybe able prove their right to work through the online right to work checking service here where they are able to obtain a share code that can be provided to the Research Degrees Examinations team
  
  
• Photographic identification (used for identification and payment purposes) if not already provided as proof of right to work in the UK (as above)

Permitted Paid Engagement Visitor

• The Paid Permitted Engagement visitor route allows visits to the UK for a paid engagement if you’ve been invited as an expert in your profession by a UK-based organisation or client which includes as an academic - to be a student examiner or assessor

• Further information can be found here regarding the PPE route and whether you need to apply for Permitted Paid Engagement Visitor visa before you travel to the UK as depending on your country of residence this may not be required

Examining from outside the UK

• Photographic identification (used for identification and payment purposes)
• Right to work in the UK is not required as the examiner will not be in the UK and thus not governed by the Home Office requirements.

How should examiners submit their documentation

• The invitation email sent to examiners requests for scans of required documentation to be attached
• Examiners may choose to email the documentation directly to researchdegrees@kcl.ac.uk using a file transfer system of their choice

• Examiners can password protect their documents before sending them and provide the password in a separate email to researchdegrees@kcl.ac.uk

Retention of documentation

• As per the Home Office guidance and King's HR webpages copies of the documents must be kept securely for the duration of the worker’s employment and for two years afterwards. The copy must then be securely destroyed.

What if an examiner is unable to or refuses to provide the required documentation

• Right to work checks are required by law, any examiners who are unable to provide the required documentation or refuse to send it to the Research Degrees Examinations team upon request will not be able to examine our students