The lawful basis on which we process most personal information is for the fulfilment of an employment contract and our legitimate interests in managing the employment relationship.
We have a contract with you and we need to process your personal data to ensure compliance with the contract and enable management of the employment relationship.
There are sometimes circumstances where we process your personal sensitive information on the lawful basis of legal obligation.
An example is the need to transfer data between King’s and government departments for the purposes of UK Visas and Immigration (UKVI), Disclosure & Barring Service (DBS) or tax administration.
We also process sensitive personal data to comply with our legal requirement under the Public Sector Equality Duty (Equality Act 2010).
This includes the reporting and analytics we carry out regarding personal sensitive information such as gender, ethnicity or sexual orientation.
This data informs projects and initiatives across the university, such as Athena Swan, Race Equality Charter Mark and Stonewall.
The Information Commissioner’s Office provides further information on the lawful bases for processing personal information.
We may amend the HR Privacy Notice to reflect changes in our processing of data. We encourage you to review this notice periodically to stay informed of how the university is protecting your privacy.