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Study Abroad tutors

Full contact details for all staff members involved in Study Abroad can be found on our Contact Us page

View the full list of Departmental Study Abroad Tutors (PDF)

The Study Abroad Tutor is an academic member of staff within a department whose role it is to provide guidance to both incoming and outgoing Study Abroad students. Commonly, one member of staff acts as both incoming and outgoing tutor, or the role may be separated, with a different staff member responsible for each distinct group. Working closely with the Global Mobility Office, the Study Abroad Tutor network not only provides vital academic support to participating students, but also plays an important role in creating and maintaining relationships with partner institutions.


Incoming Study Abroad students are:Outgoing Study Abroad students are:
  • Independent, fee-paying students, or

  • Erasmus+ exchange students, or

  • Other bilateral agreement exchange students

  • Largely UGT, but can also include PGT and PGR                                                                               

  • Year or semester abroad students participating in an exchange programme hosted by an international partner

  • Modern Languages students undertaking an English Language Assistantship or Erasmus+ Traineeship

  • Largely UGT, but can also include PGR and rarely, PGT

Responsibilities common to both Incoming and Outgoing roles

  • To act as main departmental liaison for new partner requests and existing partner agreement renewals and amendments.

  • To provide a comprehensive handover to new Study Abroad Tutor when leaving the role.

Study Abroad Tutor responsibilities - Incoming

  • To host a departmental welcome meeting or attend a faculty welcome meeting as appropriate at the beginning of each semester during orientation week for new incoming students, explaining the Study Abroad Tutor role and the academic expectations and regulations of the department. 

  • Advising on academic matters where applicable*, or signposting the student to the relevant source of support / information. 

  • To approve module choices, where necessary, when contacted by the Global Mobility Office.

  • To inform the Global Mobility Office if they / their colleagues have any concerns about the suitability of students placed on their modules, as this may indicate departmental exchange agreements not being adhered to. 

  • To inform the Global Mobility Office if they / their colleagues are concerned about student attendance at lectures/seminars.

*if a student presents with an academic issue relating to a module in a department which is different to that of the Study Abroad Tutor's, the student should be directed to the Study Abroad Tutor in the department where the module is taught.

Study Abroad Tutor responsibilities - Outgoing

  • To familiarise themselves as much as possible with modules at host institutions available to students in their department.

  • To work with the Global Mobility Office in liaising with host institutions on module availability to ensure that partners are a good fit for students.

  • To advise students on the suitability of host institutions, and the modules at host institutions, making sure that their choices integrate with their degree programme at King’s.

  • To use KEATS to approve Learning Agreements submitted by students studying abroad; academic advice to be provided if the Agreement cannot be approved due to unsuitable module choices. 

  • To flag with the Global Mobility Office any concerns about student suitability once the Office have sent them the list of students approved to study abroad. References from the Study Abroad Tutor for each student application are no longer required. 

  • To liaise with the Global Mobility Office to rank the candidates in order of suitability in cases where there are a limited number of places at a partner institution.

  • To approve international internships / work placements related to study where appropriate.

  • To work with the Study Abroad Tutor in the corresponding department for students on joint programmes, to give coherent, consistent advice regarding module choices. Tutors must also decide amongst themselves who is responsible for approving the Learning Agreement in any given semester.

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