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Data Protection

HESA Student and Staff Data Collection Notices

Like other universities, King’s routinely passes certain personal data about students and staff to the Higher Education Statistics Agency (HESA). HESA is the official agency for the collection, analysis and dissemination of quantitative information about higher education in the UK. It was set up by agreement between government departments, the higher education funding councils, and universities and colleges.

HESA collects and analyses data for its various statutory customers, which are government departments and agencies like the Higher Education Funding Council for England (HEFCE). It also publishes statistics and may supply data in anonymised form to third parties. The provision of data to HESA is required by law and as a condition of the funding which the College receives from HEFCE.

The information passed to HESA includes student and staff records which are normally updated annually. About six months after graduation, the College will also contact students on HESA’s behalf for the Graduate Outcomes survey, the data on which is sent to HESA. In some cases, we may be required to pass students’ contact details to HESA, organisations acting on behalf of HESA or organisations acting on behalf of HESA’s statutory customers so that they can administer surveys, including the National Student Survey, longitudinal follow-ups to the Graduate Outcomes survey, and surveys of student finances.

To support HESA in its statutory purpose, the College may share your data with organisations contracted by HESA to assist it in undertaking surveys including the Student Income and Expenditure survey. You can find out more information about the surveys HESA run in their privacy notice (link below).

The university also participates in the Data Futures programme, sharing student data with HESA to allow the sector-wide development of a more efficient system for HE providers to submit and quality assure their data. HESA’s privacy notice linked to below includes information about the uses of personal data during the phases of the Data Futures project under the heading ‘Submission of your information to HESA’.

HESA has provided the following statements on the collection and use of personal data from students and staff. Please note that the "We" referred to in the statements refers to King’s College London (following this link will take you to the HESA website).

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