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Information for Contractors

Information for contractors

Information for contractors

King's College London is a world-leading university, dedicated to the advancement of knowledge, learning and society. King's vision is to make the world a better place by being exceptional in all that it does. We are fully committed to a safe and sustainable estate, minimising the effect of its operations on the environment and will only engage with those contractors who are also fully committed.

Contractors are expected to familiarise themselves with procedures, precautions and guidelines to keep everyone safe. Contractors must:

  1. Comply with statutory obligations.
  2. Comply with our Health & Safety Policy Statement.
  3. Comply with our Rules & Regulations for Contractors.
  4. Comply with our Environmental and Sustainability Policy.
  5. Comply with our Waste Management Policy.
  6. Ensure that all their staff working on our estate have received a campus induction. Campus induction documents can be found on our  Contractors Induction page.


Statutory Obligations

Primarily, contractors are bound by the duties contained within the Health and Safety at Work etc. Act 1974. This places duties upon King’s and contractors to ensure the health and safety of employees and others who may be affected by the work. The Management of Health and Safety at Work Regulations 1999 (as amended 2003), require cooperation and co-ordination of work activities where two or more employers share a workplace, whether temporary or on a permanent basis.

Dependent upon the nature of the work involved, other legislation will also apply, for example and not limited to the Construction (Design and Management) Regulations 2015 and the Control of Substances Hazardous to Health Regulations 2002 (as amended 2003).

We expect you to work in accordance with the written arrangements and the suitable and sufficient risk assessments you carry out in relation to your work activities. The Project Manager you’re working with will request evidence of these before you start work and can ask for them at any time you’re on site. Make sure that you and your staff are familiar with them. You should also ensure that you are familiar with any local building rules.


The safety and wellbeing of our staff, students and others visiting or working on our estate is of the upmost important to us. The health and safety of our community is our priority. Our measures, include regular testing, hygiene, cleaning and the recommended use of face coverings unless exempt. These measures are designed and implemented to minimise the likelihood of transmission even in the instance of a positive case.

Supporting Information


What is a contractor?

A “contractor” is any person or company the university engages to do work of any kind who is not an employee. The activities they can be engaged to carry out include:-

  • construction and demolition work
  • installation of equipment or machinery or its maintenance, including maintenance to buildings and its infrastructure
  • cleaning / decorating
  • moving / dismantling / assembly
  • inspecting, testing and servicing
  • consultancy work requiring access to the estate

A “contractor” is not:

  • a delivery company delivering items such as furniture to the university; (excluding assembly on site)
  • a supplier of goods or equipment (excluding installation on site)
  • temporary workers

All of the above are not considered as contractor but will need to be subject to other checking and competence requirements.

What is construction work?

“Construction Work” has been defined within the Construction (Design and Management) Regulations 2015 (CDM) as the carrying out of any building, civil engineering or engineering construction work and includes:

a)       the construction, alteration, conversion, fitting out, commissioning, renovation, repair, upkeep, redecoration or other maintenance (including cleaning which involves the use of water or an abrasive at high pressure, or the use of corrosive or toxic substances), de-commissioning, demolition or dismantling of a structure

b)      the preparation for an intended structure, including site clearance, exploration, investigation (but not site survey) and excavation (but not pre-construction archaeological investigations), and the clearance or preparation of the site or structure for use or occupation at its conclusion

c)       the assembly on site of prefabricated elements to form a structure or the disassembly on site of the prefabricated elements which, immediately before such disassembly, formed a structure

d)      the removal of a structure, or of any product or waste resulting from demolition or dismantling of a structure, or from disassembly of prefabricated elements which immediately before such disassembly formed such a structure

e)      the installation, commissioning, maintenance, repair or removal of mechanical, electrical, gas, compressed air, hydraulic, telecommunications, computer or similar services which are normally fixed within or to a structure,

but does not include the exploration for, or extraction of, mineral resources, or preparatory activities carried out at a place where such exploration or extraction is carried out

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