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Student Fee Payments

Fee payment terms and conditions

Tuition Fees- When To Pay

 

Self Funding Home /  Undergraduate classified students

King’s College London offers home undergraduate students the flexibility of paying their tuition fees in two instalments; the end of October and January. However, if you need a bit more time to pay your first instalment, you can extend the first payment deadline until January and pay both instalments at the same time. We will issue the fee invoice to you by email around the start of December and we will grant you this extension automatically, so you will not need to submit any request for additional time.

All we ask is that you have made sufficient payments to cover your full fee by the 31st January.

Please remember that  you will also be able to view and print a copy of your fee invoice and any respective balance left to pay at any time, by logging onto your student records portal and visiting your “my Fees” page.

 

Self Funding "Post Graduate" and / or "Overseas" classified students

Fees will automatically be split into two equal instalments at no extra charge to you. The first instalment is due for payment by 31 October or 14 days after the date of the invoice, and the second instalment should be paid by 31 January. Mid-Session students who have enrolled part-way through the term will be offered the option of two equal instalments, with the first due 14 days from the date of the invoice and the second instalment due three months later.  

NOTE: If you have secured a Post Graduate Loan from the Student Loans Company please see the expandable content below under Post Graduate Loan

Sponsored Students

If you are a student being partly or fully sponsored by an external corporate body agreeing to pay your tuition fees, you should provide a valid sponsor letter on or before registration. The invoice will be sent directly to the sponsoring organisation. Payment of the invoice is due 28 days from the invoice date. A student sponsored by a friend or relative will be regarded as responsible for their own fees. In the event of non-payment of part or all fees by the sponsoring organisation, the outstanding amount will be invoiced to the student and be payable within 14 days.  

King's Foundations

For further information on King’s International and Pre-Sessional Programmes, please refer to the;

General Terms and Conditions for King’s Foundations students for study beginning 2021-22

PGCE Courses

King’s College London offers home undergraduate students the flexibility of paying their tuition fees in two instalments; the end of October and January. However, if you need a bit more time to pay your first instalment, you can extend the first payment deadline until January and pay both instalments at the same time. We will issue the fee invoice to you by email around the start of December and we will grant you this extension automatically, so you will not need to submit any request for additional time.

All we ask is that you have made sufficient payments to cover your full fee by the 31st January.

Please remember that  you will also be able to view and print a copy of your fee invoice and any respective balance left to pay at any time, by logging onto your student records portal and visiting your “my Fees” page.

Post Graduate Masters and Doctoral Loans

Students funding their Tuition Fees by either a Post Graduate Masters or Doctoral Loan from the Student Loans Company (SLC) will be considered as a "Self-Funded" student.

Where you can demonstrate that you are receiving either the Post Graduate Masters or Doctoral Loan from the SLC, then we will split any portion Tuition fees that you are responsible for, into equal instalments with due dates to match your loan disbursements.

ExampleI secured a Masters loan of £11,570 for 2021/22

Course Fee            = £15,000

PG Loan                 = £11,570

PG Deposit            = £2000

 

Adjusted Instalment Amounts  & Due Dates

  • 31st October         £5000 to pay  

(PG deposit of £2000 to be allocated  leaving £3000 to pay)

  • 31st January          £5000 to pay
  • 30th April                £5000 to pay

 

WHAT NEXT?

In order to for Credit Control to consider your request, you MUST complete the form Post Graduate Loan evidence and attach the loan evidence to the form. Your evidence will then be automatically directed to Credit Control to review and re-schedule your tuition fees accordingly.

 

PLEASE NOTE;

Regardless of whether or not you have requested a change in due dates or if it has been agreed by credit control, the student will still receive an invoice from King’s College London asking them to pay their fee in two equal instalments by the end of October and January

Once the standard fee invoice is generated and where the request has been received and agreed, credit control will then work on re-scheduling the fee invoice based on the above. Once processed, you will be sent an email to your college email address to confirm the revised amounts / due dates.

The adjusted amounts and due dates will also then reflect on your student records portal. Hence, you will be able to see the original invoice in “green” as it has been cancelled, and three new instalment amounts with separate due dates.

Bench / Consumable Fees

Bench Fees are payable within 21 days of the date of the invoice and in one payment. Payment can be made using the same payment methods as Tuition Fees.

King's Online Distance Learning Modules

Your deposit will be offset against the fee for your first teaching period and will be reflected on your invoice as a pre-payment leaving nothing to pay for the first module.

From teaching period two, you will be sent an invoice for your next module three weeks prior to the module start date. The invoice will be sent to you by email to your college email account and your personal email address where possible.

Payment of the invoice must be received within 14 days of the invoice date or  7 days before the module start date whichever is the latest. 

Non-Award Short Credit Bearing Courses

Payment must be made to the university in full up front before the student is permitted to enrol. The preferred method of payment is by credit or debit card through the college online payment site www.kcl.ac.uk/feepay

 

 

Methods of Payment  - Tuition 

 

1. Bank Transfer from a UK Bank Account

Option a -  

  • You can now make an immediate bank transfer from your UK bank account to King’s College London, via our new KLARNA Open Banking Payment Solution, powered by our partner Western Union Business Solutions
  • Your payment will then be received and allocated to your fee invoice in 2-3 working days
  • This is a secure, efficient and easy way to process your payment, without the worry of entering the wrong bank account details or the wrong payment reference.
  • This option allows you to pay the fee using the same authentication methods as you would for your existing mobile or online banking 
  • No transaction fees passed onto the payer by King's College London

Option b -

  • Alternatively, if you prefer to make a manual bank transfer payment, requiring you instead to enter the bank account details to send the payment to and to enter the correct payment reference, then this option is also available on this payment solution.
  • Please note that this option will take slightly longer to be received and allocated to your invoice at around 3-4 working days, so we recommend using the Klarna Open Banking Solution as it is slightly quicker and very easy to use

 

START PAYMENT

 

If you have any questions or need help at all, please contact one of our helpful credit control agents on +44 (0) 207 848 3279 or email Credit.Control@kcl.ac.uk 

2. Bank Transfer from a Non-UK Bank Account

 

Students who wish to make payment of their residence and / or tuition fees by international bank transfer, are often vulnerable to fluctuating exchange rates and bank charges from both the sending and receiving bank.

International students can now pay their fees using our payment platform, powered by our partner Western Union Business Solutions called Global Pay for Students. This allows you or your parents, to pay your fees in the currency of your choice, giving you a simple, quick and secure way to initiate the payment;

Benefits;

  • Intuitive, mobile friendly interface for a seamless payment experience

  • payment in local currency providing transparency around cost of the course
  • Pay international fees by bank transfer or online e-wallet. If you arrange a bank transfer, the student is provided with an exchange rate valid for 72 hours to provide to the  bank to make the payment.

  • Convenient payment methods including AliPay, TenPay, UnionPay, Trustly, Sofort, etc.

  • Favourable exchange rates compared to most banks
  • Track your payment step by step

  • Peace of mind that your full payment is received by Kings College London

  • Multi language platform: French, Mandarin, Cantonese, Korean, Indonesian, English, Spanish, Japanese, Arabic and Hindi

  • Customer support service to help you in every step

Please note that upon obtaining a quote from Western Union Business Solutions, you are under no obligation to proceed with the payment.

 

START PAYMENT

 

If you have any questions or need help at all, please contact one of our helpful credit control agents on +44 (0) 207 848 3279 or email Credit.Control@kcl.ac.uk 

3. Credit / Debit Card


Credit / Debit Card - payments can be made using our online feepay option

Before you start to make the payment please ensure you have the;

  • Students ID number (found on their enrolment ID card),
  • The students date of birth 
  • The amount that you wish to pay towards their tuition or residence fees

All payments are in sterling

If you are paying using an overseas card you will likely be provided with two options once you have submitted your card details;

i) to elect to pay using the exchange rate of our aquiring bank, Elavon, or

ii)  to elect to use an exchange rate determined by your card issuer.

Benefits of agreeing to the rate offered by Elavon;

• Elavon best exchange rate guarantee

• Instant visibility of the amount you will pay in your home currency

• No hidden charges

• Acceptance is totally at your discretion

 

START PAYMENT

 

If you have any questions or need help at all, please contact one of our helpful credit control agents on +44 (0) 207 848 3279 or email Credit.Control@kcl.ac.uk 

 

COLLEGE BANK DETAILS

  • Please note to minimise the risks around fraud and money laundering to both the student and the college, King’s College London strongly discourages students from making direct bank transfers to the college.  Students are expected to pay their college fees using one of the three payment methods advertised above

NO CASH OR CHEQUE POLICY

  • For your own safety and security please do not bring cash into the UK to fund your college fees. King’s College London will not accept cash payments either directly or at any of our Natwest Bank branches, with our bank having been instructed not to accept cash. We therefore strongly recommend you use one of the 3 formal methods advertised by us.
  • Please also note that in the interest of ensuring your payment appears on your account as quickly as possible, we do not accept cheques or drafts as a payment method. Please therefore use one of the 3 alternative payment methods advertised above

SCAMS & FRAUDS

  • Please take care when deciding how to pay your fees and take time to visit our web page titled Be Aware of Frauds and Scams to help protect yourself. The above three methods of payment are our preferred ways of paying your fees as they are safe and secure, so if you choose to use an alternative route of payment you may be putting yourself and your funding at risk of scams and frauds.

 

Failure to pay fees

Academic fees (Tuition and / or Bench Fees, excluding King's online managed Distance Learning Module Fees) are payable under terms specified in the Student College Regulations for the Payment of Fees and Other Charges,

 

Student College Regulations 

Academic fees are payable by the due dates specified unless special arrangements have been agreed in writing with the Finance Office. The payment of the correct fees is the responsibility of the student.

 

The College reserves the right to charge interest on unpaid fees if we are required to issue court proceedings to recover any unpaid fees. Debt collection fees may also be recovered from you. 

In the event of non payment of fees in accordance with College payment terms, debt sanctions will be applied without further notice, until such time as payment is received and cleared by the bank.  It can take five working days to reinstate full access to all College facilities from the date payment is applied to the student's account after which the student can re-set their login passwords at a library helpdesk. So early settlement is advised.

A student who has not settled all outstanding debts for tuition fees or tuition-related fees (e.g. bench fees) will be sent a notification of impending suspension from the Director of Students and Education and given 14 days to make full payment. With immediate effect,

  • access to Student Records will be restricted;
  • coursework / examination results will not be ratified by the School Exam Board and
  • the student will not be permitted to graduate or re-enrol.

Until they are formally suspended, a student who has received a notification of impending suspension will be required to sit examinations/submit coursework, but will not have indicative marks released nor have the marks for any examination or assessment taken ratified by the School Board of Examiners or the Research Degrees Board of Examiners.

A student who fails to make payment within the 14 days of the notification of impending suspension will be suspended from the College. In addition to the above restrictions, the act of suspension from the College means a total prohibition on attendance at or access to the College and the student

  • will not be permitted to sit examinations/submit coursework
  • will not be permitted to use library or computing facilities or  services
  • will not be permitted to attend classes
  • will not be permitted to access Student Records

 

 

Whilst the college does expect you to have secured sufficient funding to settle your tuition / residence fees when they are due for payment , we do recognise that there may be changes in your personal circumstances or unforeseen events, which make it difficult for you to pay on time.

 

In these situations we would encourage you to contact credit control to discuss your circumstances to see if we can help. Whilst it is important to recognise that the college will not always be able to provide you with terms outside our college regulations, we will look at your request individually, giving consideration to your individual circumstances, the time needed to make payment, your payment history and evidence you are providing to support your request.

 

Regardless of whether your request for additional time is successful, it is very important that you keep in regular contact with the Credit Control department to ensure that the team is aware of your situation. If you are unable to meet the payment due dates and the debt relates to academic fees (Tuition and / or Bench Fees), we will have to apply restrictions to college services (as detailed above),  and whilst these cannot necessarily be prevented as a result of your contact with credit control, it may help in avoiding further action being taken by the college to secure payment.

 

In addition, King’s College London has a Student Advice Service, available to both prospective and current students which we would strongly encourage you to contact in the event of experiencing difficulties. The team offers a wide range of services in areas such as; guidance in identifying potential sources of funding for your fees and other costs, assistance with interruption / withdrawal procedures, council tax and many others. 

 

Specialist Advisers can be seen at the four main campuses (Denmark Hill, Guy's, the Strand and Waterloo) but you must book an appointment in advance.

  

Credit Control Contact Details:

 

Email:       Credit.Control@kcl.ac.uk

Tel:            +44 (0) 207 848 3279

 

Further Information / Links

You should contact KCL Student Funding Office for any queries relating to Student Loans (Funding@kcl.ac.uk)
 
In the first instance any tuition fee invoice queries should be referred to your School Office; residence invoice queries should be referred to the Residence Office. Any subsequent queries in respect of payment or collection of fees or college restrictions should be referred to the Credit Control Department via email credit.control@kcl.ac.uk.
 
 
Further Information is also available on the following websites:

Student Advice Service
 
KCL Finance website
 
Student Loans Company website http://www.slc.co.uk
 

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