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Student Fee Payments

Fee payment terms and conditions

Tuition Fees- When To Pay

 

Self Funding "Home/EU" Undergraduate classified students

King’s College London offers home undergraduate students the flexibility of paying their tuition fees in two instalments; the end of October and January. However, if you need a bit more time to pay your first instalment, you can extend the first payment deadline until January and pay both instalments at the same time. We will issue the fee invoice to you by email around the start of December and we will grant you this extension automatically, so you will not need to submit any request for additional time.

All we ask is that you have made sufficient payments to cover your full fee by the 31st January.

Please remember that  you will also be able to view and print a copy of your fee invoice and any respective balance left to pay at any time, by logging onto your student records portal and visiting your “my Fees” page.

 

Self Funding "Post Graduate" and / or "Overseas" classified students

Fees will automatically be split into two equal instalments at no extra charge to you. The first instalment is due for payment by 31 October or 14 days after the date of the invoice, and the second instalment should be paid by 31 January. Mid-Session students who have enrolled part-way through the term will be offered the option of two equal instalments, with the first due 14 days from the date of the invoice and the second instalment due three months later.  

NOTE: If you have secured a Post Graduate Loan from the Student Loans Company please see the expandable content below under Post Graduate Loan

Sponsored Students

If you are a student being partly or fully sponsored by an external corporate body agreeing to pay your tuition fees, you should provide a valid sponsor letter on or before registration. The invoice will be sent directly to the sponsoring organisation. Payment of the invoice is due 28 days from the invoice date. A student sponsored by a friend or relative will be regarded as responsible for their own fees. In the event of non-payment of part or all fees by the sponsoring organisation, the outstanding amount will be invoiced to the student and be payable within 14 days.  

English Language Courses

Your deposit will be deducted from the invoice with the balance payable by 31 October.

For Terms and Conditions please click on the link below to the respective course;

PGCE Courses

King’s College London offers home undergraduate students the flexibility of paying their tuition fees in two instalments; the end of October and January. However, if you need a bit more time to pay your first instalment, you can extend the first payment deadline until January and pay both instalments at the same time. We will issue the fee invoice to you by email around the start of December and we will grant you this extension automatically, so you will not need to submit any request for additional time.

All we ask is that you have made sufficient payments to cover your full fee by the 31st January.

Please remember that  you will also be able to view and print a copy of your fee invoice and any respective balance left to pay at any time, by logging onto your student records portal and visiting your “my Fees” page.

Post Graduate Masters and Doctoral Loans

Where you can demonstrate that you have either

a) Secured the maximum PG Masters Loan of £10,906 for 2019/20,  

or

b) Your total PG Masters or Doctoral Loan for 19/20 + your PG Deposit for 19/20 is equal to or greater than your tuition fees for 2019/20

then King’s College London will allow you to split your Tuition Fees into three EQUAL instalments due 31st October, 31st January and 30th April.

(See below scenario 1 for a worked example)

Alternatively, where the sum of your PG Loan plus your PG Deposit is less than your course fee for 2019/20, then the tuition fees will NOT be re-scheduled into three equal installments. Instead, the maximum sum that can be re-scheduled until April is the sum of the final third disbursement of the PG Loan.                          

In this instance, your PG deposit will be allocated to the tuition fees and then any difference between the remaining tuition course fee for 19/20 and the third PG Loan disbursement will be due in two equal instalments by the end of October and January in line with the standard university terms of payment

 

               Scenario 1

 

Course Fee            = £9000

PG Loan                 = £10,906

PG Deposit            = £1000

Adjusted Instalment amounts / Dates

31st October         £3000 to pay  

(Deposit to be allocated leaving £2000 to pay)

31st January          £3000 to pay

30th April                £3000 to pay

 

(See below Scenario 2 for a worked example)

                Scenario 2

Course Fee            = £15,000

PG Loan                 = £8000

PG Deposit            = £1000

In this instance, the student will need to have secured an additional £6000 of funding and to make up the shortfall between the course fee, loan and deposit. 

Whilst £2667 (3rd PG Loan Disbursement) will be payable in April,  the student will be expected to have funding secured to meet the balance remaining within the standard fee payment terms of two instalments due October and January.

Hence, Course Fee (£15,000) - PG Deposit (£1000) = £14,000

£14,000 - 3rd PG Loan Disbursement (£2667) = £11,333

£11,333 divided by 2 (Standard payment terms) = £5666.50

Therefore, the adjusted Instalment amounts / Dates

31st October          £6666.50

 (£1000 Deposit to be allocated leaving £5666.50 to pay)

31st January           £5666.50 to pay

30th April                 £2667 to pay

 

WHAT NEXT?

In order to for Credit Control to consider your request, we kindly ask that you email Credit.Control@kcl.ac.uk a clear copy of your formal notification of award letter from Student Loans Company evidencing;

  • Your Name
  • Total amount of PG Masters or Doctoral Loan for 2019/20
  • Amounts and dates of disbursements

 

Please ensure that your email contains your student ID number, full name and a statement from you confirming that your loan is intended to cover your Tuition Fees for 2019/20

 

 PLEASE NOTE;

 Regardless of whether or not you have requested a change in due dates or if it has been agreed by credit control, the student will still receive an invoice from King’s College London asking them to pay their fee in two equal instalments by the end of October and January

Once the standard fee invoice is generated and where the request has been received and agreed, credit control will then work on re-scheduling the fee invoice based on the above. Once processed, you will be sent an email to your college email address to confirm the revised amounts / due dates.

The adjusted amounts and due dates will also then reflect on your student records portal. Hence, you will be able to see the original invoice in “green” as it has been cancelled, and three new instalment amounts with separate due dates.

Bench / Consumable Fees

Bench Fees are payable within 21 days of the date of the invoice and in one payment. Payment can be made using the same payment methods as Tuition Fees.

King's Online Distance Learning Modules

Fees will issued on the first teaching day of the module and the invoice sent by email to your college account. Payment of the module/s must be received within 6 calendar days of the invoice date. For further information please visit our King's Online web page

Non-Award Short Credit Bearing Courses

Payment must be made to the university in full up front before the student is permitted to enrol. The preferred method of payment is by credit or debit card through the college online payment site www.kcl.ac.uk/feepay

 

 

 

Residence Fees - When to Pay

The following information relates to:

Champion Hill, Great Dover Street Apartment, Stamford Street Apartments, Angel Lane, Stratford One, Wolfson House, Ewen Henderson Court,  Julian Markham House, Vauxhall, Atlas, Stratford One, East Central House, Chapter Lewisham and Moonraker Point, Quantum Court and Olymic Way Wembley only.

 

For information regarding Iris Brook House and Orchard Lisle, please refer to Fresh Student Living.

 

Residential fees will be itemised on an invoice provided at the start of the contract and available to view and print via the MyFees page on your student records portal.
 
Payment of each instalment is required  by the start of each term, on or before the dates set out below;
 
 1st Term –                   25th October

  2nd Term –                 25th January

 3rd Term –                  5th May

  Summer Extension - 24th June

 

Standard terms fees are calculated as follows:

 

Early Arrival Week 09/Sept/2019 - 14/Sept/2019  

 

Term 1       14/Sept/2019 - 04/Jan/2020  16 Weeks

Term 2       04/Jan/2020 - 11Apr/2020     14 Weeks

Term 3       11/Apr/2020 - 20/Jun/2020    10 Weeks

Term 4       20/Jun/2020 - 15/Aug/2020     8 Weeks

                   20/Jun/2020 - 05/Sep/2020     11 Weeks

   

 

Where the residence agreement begins after the due date, then fees are payable within 14 days of commencement of the agreement. Subsequent instalments are payable in accordance with the due dates as specified above. Please note that the invoice is accessible via MyFees on Student Records and is not sent out by post.

    

For full details on contract terms please refer to the residence license agreement.

 
 

Methods of Payment Tuition & Residence Fees

 

We regret that we cannot accept cash payments, due to security and insurance reasons. 
Please note that not all payment options below are available for "King's Online" managed courses, so for more information, please visit our King's Online web page.
 
1. Credit / Debit Card Online

Credit / Debit Card - payments can be made over the Internet on the KCL Finance web page www.kcl.ac.uk/feepay. Instructions on how to use this facility are also available on this web page.

All payments are in sterling

If you are paying using an overseas card you will likely be provided with two options once you have submitted your card details;

i) to elect to pay using the exchange rate of our aquiring bank, Elavon, or

ii)  to elect to use an exchange rate determined by your card issuer.

Benefits of agreeing to the rate offered by Elavon;

• Elavon best exchange rate guarantee

• Instant visibility of the amount you will pay in your home currency

• No hidden charges

• Acceptance is totally at your discretion

2. Bank Transfer from a UK Bank Account
Transfers from a UK Bank Account can be made into the following account:

Account Name:   Kings College London

Bank: National Westminster Bank PLC, 156 Fleet Street Branch, London, EC4 A 2DX

Sort Code:  56-00-13

Account Number: 96707402

Please ensure your Bank quotes your student number and name as the payment reference, and whether its for residence fees or tuition fees.

*Please do not accept Bank Account details provided to you in an email nor should you accept any communications from individuals claiming to be representing the University and suggesting te above college bank details have changed. If you are in any doubt, please do contact the University Credit Control Department.

If making a cash or cheque payment in person at a Natwest Bank, you must provide a copy of the Natwest 'deposit receipt' to Credit Control, as soon as possible.  Failure to do this will result in your payment not being reflected on your student account on time.

Once you have made a payment by bank transfer, it should reflect on your student records portal within 3-5 working days. If not, then we would invite you to provide your payment details to credit control by completing this form

3. Bank Transfer from a Non-UK Bank Account

To obtain an immediate quote to make an international bank transfer, please click Global Pay for Students

King’s College London has partnered with Western Union Business Solutions (WUBS) to provide students with the ability to make secure international payments for their tuition deposit, tuition fees and/or residence fees. The service, called Global Pay for Students, is tailored for students to obtain a quote online, containing the details of a local bank account to make the payment to and importantly an amount in your local currency, at an exchange rate valid for 72 hours, to be transferred. The quote must then be provided to your own bank for payment to be initiated. For more information about the process and the advantages and to obtain a non-obligatory quote please visit www.kcl.ac.uk/banktransfer..

Benefits of Global Pay for Students

Students who wish to make payment of their fees by international bank transfer, are often vulnerable to fluctuating exchange rates and bank charges from both the sending and receiving bank.

Using Western Union Business Solutions to transfer the payment helps eliminate these problems and provides the following benefits;

  • it allows students to obtain a quote containing a guaranteed exchange rate for a period of up to 72 hours to provide to their bank to make the payment.
  • it allows students to make payment of their fees in their own currency giving them transparency and a clear understanding of the cost of their course fee.
  • it ensures that 100% of the funds transferred, reach the college and that no expensive bank charges are deducted
  • it ensures that the payment can be easily identified and allocated by the college giving the student peace of mind
  • it is a secure and quick way to make the transfer ensuring that the college receives the payment promptly 

No additional charges for using this service are levied by King’s College London or WUBS.

By using this service you avoid or significantly reduce the costs incurred to both yourself and King’s College London for making/receiving International Payments .

If you are unable to use this solution please send an email to Credit.Control@kcl.ac.uk to explain your situation and you will be guided on alternative solutions. Where you are provided with the university bank details, please be aware that the email will always come from credit.control@kcl.ac.uk and the details will be provided in a secure https url starting https://www.kcl.ac.uk/ and not posted straight into the email. If you are in any doubt about the validity or source of the information, please email credit.control@kcl.ac.uk

4. Cheque / Bankers Draft

Cheques / Bank Drafts must be drawn in pounds sterling and made payable to King's College London and forwarded to the Credit Control Office.  Please write your student number, name and indicate whether the payment is for tuition fee or residence fees on the back of the cheque / draft.

 

Failure to pay fees

Academic fees (Tuition and / or Bench Fees, excluding King's online managed Distance Learning Module Fees) are payable under terms specified in the Student College Regulations for the Payment of Fees and Other Charges,

 

Student College Regulations 

Academic fees are payable by the due dates specified unless special arrangements have been agreed in writing with the Finance Office. The payment of the correct fees is the responsibility of the student.

 

The College reserves the right to charge interest at a statutory rate, to pass on commission fees incurred as a result of instructing a 3rd party collection agent and to take legal action, through the Courts, to recover any outstanding debts.

In the event of non payment of fees in accordance with College payment terms, debt sanctions will be applied without further notice, until such time as payment is received and cleared by the bank.  It can take five working days to reinstate full access to all College facilities from the date payment is applied to the student's account after which the student can re-set their login passwords at a library helpdesk. So early settlement is advised.

A student who has not settled all outstanding debts for tuition fees or tuition-related fees (e.g. bench fees) will be sent a notification of impending suspension from the Director of Students and Education and given 14 days to make full payment. With immediate effect,

  • access to Student Records will be restricted;
  • coursework / examination results will not be ratified by the School Exam Board and
  • the student will not be permitted to graduate or re-enrol.

Until they are formally suspended, a student who has received a notification of impending suspension will be required to sit examinations/submit coursework, but will not have indicative marks released nor have the marks for any examination or assessment taken ratified by the School Board of Examiners or the Research Degrees Board of Examiners.

A student who fails to make payment within the 14 days of the notification of impending suspension will be suspended from the College. In addition to the above restrictions, the act of suspension from the College means a total prohibition on attendance at or access to the College and the student

  • will not be permitted to sit examinations/submit coursework
  • will not be permitted to use library or computing facilities or  services
  • will not be permitted to attend classes
  • will not be permitted to access Student Records

 

 

Whilst the college does expect you to have secured sufficient funding to settle your tuition / residence fees when they are due for payment , we do recognise that there may be changes in your personal circumstances or unforeseen events, which make it difficult for you to pay on time.

 

In these situations we would encourage you to contact credit control to discuss your circumstances to see if we can help. Whilst it is important to recognise that the college will not always be able to provide you with terms outside our college regulations, we will look at your request individually, giving consideration to your individual circumstances, the time needed to make payment, your payment history and evidence you are providing to support your request.

 

Regardless of whether your request for additional time is successful, it is very important that you keep in regular contact with the Credit Control department to ensure that the team is aware of your situation. If you are unable to meet the payment due dates and the debt relates to academic fees (Tuition and / or Bench Fees), we will have to apply restrictions to college services (as detailed above),  and whilst these cannot necessarily be prevented as a result of your contact with credit control, it may help in avoiding further action being taken by the college to secure payment.

 

In addition, King’s College London has a Student Advice Service, available to both prospective and current students which we would strongly encourage you to contact in the event of experiencing difficulties. The team offers a wide range of services in areas such as; guidance in identifying potential sources of funding for your fees and other costs, assistance with interruption / withdrawal procedures, council tax and many others. 

 

Specialist Advisers can be seen at the four main campuses (Denmark Hill, Guy's, the Strand and Waterloo) but you must book an appointment in advance.

 

 

Credit Control Contact Details:

 

Email:       Credit.Control@kcl.ac.uk

Tel:            (020) 7848 3279

 

The Credit Control Department is located at the Waterloo Campus

 

Address:    Credit Control, Room 6.19

                     James Clerk Maxwell Building

                     57 Waterloo Road

                     London

                     SE1 8WA

 

Further Information / Links

You should contact KCL Student Funding Office in Room 7.16, James Clerk Maxwell Building, 57 Waterloo Road, London SE1 8WA for any queries relating to Student Loans (Email Funding@kcl.ac.uk)
 
In the first instance any tuition fee invoice queries should be referred to your School Office; residence invoice queries should be referred to the Residence Office. Any subsequent queries in respect of payment or collection of fees or college restrictions should be referred to the Credit Control Department via email credit.control@kcl.ac.uk.
 
 
Further Information is also available on the following websites:

Student Advice Service
 
KCL Finance website
 
Student Loans Company website http://www.slc.co.uk
 

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