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Sponsored Students

Are your tuition fees funded by a sponsor?

King's College London will consider you to be a “sponsored” student where your tuition fees are being paid to King’s College London directly from an external organisation.

You will be considered to be “self-funded” student where;

  • your tuition fees are being paid directly to King’s College London by either you, a member of your family or a friend
  • where you are receiving funding towards your tuition fees and the funding is being paid to you directly, rather than to King’s College London, then you are considered to be self-funded.
What is the Sponsorship process?

In Brief:

  1. You will complete an online 'enrolment task' where you will be asked to give sponsorship information.
  2. Most students will need to supply a letter of funding from your sponsor.

Depending on who your sponsor is the process of informing King's College that you are being sponsored may vary.

At the start of each academic year, you will be asked to complete your enrolment via an online task. As part of this task you will be asked to confirm if you are paying your own tuition fees (Self-funded) or if you are being sponsored.

If you are sponsored, you will then be able to upload evidence of your funding in the enrolment task. This would normally be in the form of a formal letter on their company headed paper confirming that they will be paying KIng's for your tuition fees.

In order for us to issue an invoice for your fees directly to your sponsoring organisation, please provide the confirmation of sponsorship document which must be addressed to Kings College London and clearly outlines the following information: -

  •  Name of the company to receive the invoice
  • Address for invoice to be sent to
  • Amount/Percentage of your fees that your sponsor is paying for
  • Contact name and contact details (incl. direct email) of Individual approving your funding
  • Reference number/purchase order number to be listed on invoice where required by your sponsor

If you have secured funding for your tuition fees and your evidence of funding is then accepted, then your sponsor will be sent an invoice in pounds sterling. The invoice will normally be generated  at the beginning of your academic year of enrolment for the amount they have agreed to fund and it will be due for payment within 30 days from invoice date

- Failure of your sponsor to pay the tuition fee may result in the invoice being reverted to you to pay within 14 days of the invoice date

How do I know if I need to provide the college with evidence of my sponsorship / funding?

As a general rule, you should provide evidence of funding, however, there are particular requirements that must be fulfilled before we can invoice your sponsor. Please visit our web page for further information on Sponsorship Requirements.

What are the methods of payment of a sponsor invoice?

Payment for a sponsor invoice can be sent by bank transfer to the following college bank account details:

Account Name:       Kings College London

Bank:                       National Westminster Bank PLC,

                                  156 Fleet Street Branch,

                                  London,

                                  EC4A 2DX

Sort Code:               56-00-13

Account Number:   96707402

Alternatively, payment can be sent by cheque, made payable to King’s College London and sent to Credit Control, Room 6.19, James Clerk Maxwell Building, 57 Waterloo Road, London, SE1 8WA with the invoice number and “Tuition Fees” marked on the back of the cheque.

Frequently Asked Questions                                         

How do I ensure that my sponsor is invoiced
for the fees once I have enrolled?

So long as you provide valid sponsor details (as asked for in the enrolment task) we will invoice your sponsor.   During the enrolment process you will be asked to confirm if you are paying your fees entirely yourself or are being partly or fully sponsored. If you confirm that you are being partly or fully sponsored, you will be asked to provide details of your sponsorship. This information will then be entered into the system by the appropriate team and when the invoice is ready to be produced, it will automatically be sent by post to your sponsor for payment within 30 days.

I have been invoiced for tuition fees, but my
sponsor is paying them, how do I get this changed?

If you have received an invoice by email asking you to pay tuition fees yourself, but you have secured funding from an external sponsor, then we can arrange for this to be adjusted and your sponsor invoiced.

Evidence of funding secured after enrolment can be sent to King's College London by email as follows:

  • Where your course is run by the Florence Nightingale Faculty of Nursing, Midwiffery & Palliative Care then please send the funding letter to; nightingale@kcl.ac.uk
  • Where your course is run by the Institute of Psychiatry, Psychology & Neuroscience, then please send the funding letter to;  ioppn.educationsupport@kcl.ac.uk
  • For all other courses, please send the funding letter to: registry_services@kcl.ac.uk

Once your evidence of funding has been received, it will be checked and your sponsorship record will then be setup in the system and the Credit Control Billing Team will be notified.

An invoice will then be generated and sent by post to your sponsor and will be payable within 30 calendar days. If the sponsorship is only for part of the total tuition fee, then you will be sent a new invoice by email, for the balance of the fee due, which will also be available to view and / or print on your student records portal.

My sponsor has agreed to fund my tuition fees,
however, they cannot pay within 30 days from
the date of the invoice, what shall I do?

Whilst we expect that in agreeing to fund your fees that your sponsor can meet the due date set out in the college terms, there is a degree of flexibility. In such instances, we would ask that you contact Credit.Control@kcl.ac.uk to discuss your concerns to see if we can facilitate your request.

What information should my Sponsorship / Funding
letter contain?

If you have secured funding for your tuition fees from an external corporate body and wish to ensure that your sponsor is invoiced for the fee then please provide us with a valid formal letter on company headed paper from your sponsor confirming they are willing to cover your tuition fees.

The letter should list the exact amount for your fees in GBP (pounds sterling) or percentage of the sum your sponsor is willing to pay to the college towards your tuition fees. 

In order for us to issue an invoice for your fees directly to your sponsoring organisation, please provide the confirmation of sponsorship document which must be addressed to Kings College London and clearly outline the following information: -

  • Name of the company to receive the invoice
  • Address for invoice to be sent to
  • Amount/Percentage of your fees that your sponsor is paying for
  • Contact name and contact details (incl. direct email) of Individual approving your funding
  • Reference number/purchase order number to be listed on invoice where required by your sponsor

 

 

 

 

 

 

 

 

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