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Programme and Module Approval and Modification

Taught Programme Modification

Student receiving advice

Modifications to taught programmes are divided into two categories; 'Major' and 'Minor'. Whilst minor modifications can be approved by the Faculty Education Committee before being sent (via OPAMA) to Quality, Standards and Enhancement for routine processing, major modifications (which include programme deletions and suspensions) require sign-off from the Programme Development & Approval Sub-Committee (PDASC).

Whilst most major modifications will be approved by Chair's Action and simply reported at the next PDASC meeting, those that are deemed to be 'complex' will be referred for full Committee scrutiny.

Full details of the process to follow for modifying a programme, including a comprehensive list of major and minor modifications are found here.

Programme Modification Forms (PMFs) are completed in OPAMA (Online Programme and Module Modification), which is accessed via student records. If you do not have access to student records then please see your Faculty Administrator.

OPAMA user guides

The following user guides have been produced to assits users of OPAMA at any time of the programme:

OPAMA Golden Rules for Modifying Taught Programmes
  • Please read the guidance above.  Although it appears lengthy, the vast majority of pages are screenshots that will walk users through the process of completing a PAF
  • Save your work as specified in the guidance: Click outside of the free text box before clicking 'Save and Continue'.
  • Remember your audience. The 'rationale' for the modification needs to make sense to readers who do not necessarily have any prior knowledge of the programme
  • Please keep the rationales on point, and specify if the PMF is being submitted as a 'major' or 'minor' modification, citing the relevant line from the Modifications table
  • Before submitting the PMF, ensure that as well as completing the Rationale section of the form, the relevant section(s) below have also been updated so that they display the programme as it will be once approval has been obtained
  • Use the modification as an opportunity to proof read the existing Programme Specification.  Any missing information or inaccuracies should be updated
  • Email a copy of the modification to yourself and proof-read in hard copy before submitting.  Copying and pasting into OPAMA, using ampersands (&), and leaving additional blank spaces after text can all cause formatting issues that are not apparent when editing in the system
MMM Table Quick Reference

The following are the most commonly submitted programme modifications and their relevant line in the Modifications Table.

Line 19
Introducing a new pathway

Line 20
Removing/Changing a pathway

Line 21
Introducing a nested award

Line 22
Removing a nested award

Line 27
Removal of a placement/Study Abroad requirement

Line 33
Changing optional modules to Core/Compulsory

Line 34
Changing Core/Compulsory modules to optional

Line 35
Adding or removing Core/Compulsory modules

Line 36
Change/removal of a mode of attendance

Line 37
Changing the programme title

If you have any issues in relation to the technical side of OPAMA then please contact IT Services


What are the timescales for programme modification?

Timescales for new and modified programmes are available at the Quality Assurance Handbook.

When considering modifications consideration needs to be made of:

  • what information has been made available in the public domain;
  • does the modification change the programme information for those students already registered to the programme;
  • does the modification have any impact on KIS data (UG only).

Minor modifications, such as change to programme director, update on external examiner details etc can be made prior to students registering onto the programme.

Can modifications be implemented in the same academic year that it is approved?

No.  Implementing modifications in the same academic year in which they are approved is not permitted

How do I retrieve work that I started but then saved to return to later?

In "My online tasks" section of the system you will find the work that you have already started.  Click on the relevant task to be worked on.  Do not set up a new record as this results in multiple records on the system.



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