King's College London

About us:

King’s Directorate of Estates & Facilities is a key enabler of the university’s Strategic Vision 2029 and we have created a strategy which demonstrates our intent and sets out how the Estates & Facilities team will support the ambition of the university’s strategic vision. 

King’s has five campuses in central London consisting of more than 100 buildings ranging in age from the 1780s to the current day. Many are listed and of great architectural significance. The campuses house a diversity of spaces, including teaching and learning environments, cutting edge research facilities, two chapels, cafes and restaurants, gyms and student residences.

The Campus Projects and Minor Works team undertake the full project lifecycle for projects across all the KCL campus and estate.

About the role:

The Project Coordinator plays a key role in supporting the successful delivery of capital, lifecycle, and campus improvement projects across the DSO team. Working closely with Project Managers, Associate Directors, and colleagues across Estates & Facilities, the postholder provides governance, financial, administrative, and operational support throughout the project lifecycle.

The role is responsible for maintaining accurate project information and ensuring effective project controls, including financial forecasting, procurement activities, governance documentation, reporting, and digital systems management. The Project Coordinator helps ensure that projects are delivered in line with internal processes, standards, and compliance requirements, while supporting high-quality reporting, communication, and stakeholder engagement across the directorate.

The postholder will develop and maintain positive relationships with a wide range of stakeholders across the university community, providing excellent customer service and helping to embed the Fit for King's culture in all aspects of project delivery.

Working as part of the Asset Management and Engineering team, the Project Coordinator will support the delivery of a diverse portfolio of projects across the estate, ranging from small-scale maintenance and improvement works to complex, high-value strategic initiatives. These projects contribute to the continuous enhancement of King's campuses, creating environments that support world-class teaching, learning, research, and student experience, while preserving and enhancing the university's historic and heritage assets.

This is a full-time position offered on an indefinite contract.

About you:

To be successful in this role, we are looking for candidates to have the following skills and experience: 

Essential criteria

1. Educated to degree level or equivalent professional experience.
2. Experience of coordinating project activities, programmes, or operational workstreams within a complex organisation.
3. Experience maintaining accurate records, reports, schedules, and project documentation.
4. Experience supporting financial processes, including raising purchase orders, monitoring budgets, processing invoices, and maintaining financial records.
5. Experience organising and coordinating meetings, workshops, and stakeholder communications.
6. Understanding of project management principles, project lifecycles, and governance processes.

Desirable criteria

1. Experience working within higher education, estates, facilities, construction, or project delivery environments.
2. Knowledge of project management methodologies, governance, and reporting processes.
3.  Experience supporting project finances, procurement, or contract administration.
4. Project management qualification (e.g. APM PFQ, PRINCE2 Foundation) or willingness to work towards one.
5. Experience using project management, financial, or reporting systems.

Downloading a copy of our Job Description

Full details of the role and the skills, knowledge and experience required can be found in the Job Description document, provided at the bottom of the next page after you click “Apply Now”. This document will provide information of what criteria will be assessed at each stage of the recruitment process.

At King’s, we believe that the diversity of our community and a culture that is welcoming, open, inclusive and collaborative, are great strengths of the university.

The Equality Act of 2010 protects the rights of our students and staff and provides a framework to fulfil our duties to eliminate unlawful discrimination, harassment and victimisation and in addition, to advance equality of opportunity and foster good relations between those who share a protected characteristic and those who do not. At times, this will include balancing rights and beliefs that can feel in tension.

We welcome your thoughts on how organisations can create an inclusive environment, including one which supports free speech and the exchange of a wide range of ideas.

We are committed to free speech and to academic freedom, believing that our foundational purpose as a university, is to create spaces where a wide range of ideas, including ideas that are controversial, can be discussed and debated, and where members of our community can express lawful views without fear of intimidation, harassment or discrimination.

When engaging in the robust exchange of ideas, we ask that our community is mindful of our Dignity at King’s guidance.

We ask all candidates to submit a copy of their CV, and a supporting statement, detailing how they meet the essential criteria listed in the person specification section of the job description. If we receive a strong field of candidates, we may use the desirable criteria to choose our final shortlist, so please include your evidence against these where possible.

Artificial intelligence (AI) is evolving rapidly, and we recognise its growing role in professional work. Applicants may use AI tools to support preparation of their application, for example to research the role or structure written responses. However, applications must reflect the applicant’s own work and experience. AI tools should not be used during interviews or assessment activities unless this has been agreed in advance as a reasonable adjustment. Further guidance on the use of AI in recruitment can be found  here.

We reserve the right to close adverts early due to the volume of applications we receive. While the closing date may change, all adverts will close at 23:59 to allow sufficient time for applications to be submitted on that day.

We encourage you to apply at the earliest opportunity to avoid disappointment as once we have closed a vacancy you will be unable to submit your application.

To find out how our managers will review your application, please take a look at our ‘How we Recruit’  pages.