Our provision of an effective student admissions service at King’s includes multiple internal teams including our central student support service and faculty teams. Your personal information will be shared by us internally within King’s on a need-to-know basis and in compliance with the King’s Data Protection Policy and Procedure.
Where you declare a disability or health condition as part of your application, this will be shared with our Disability Support & Inclusion Service who will contact you to discuss any reasonable adjustments you may need. For further information, see their Student Support Service Privacy Notice.
Where you fit certain criteria, for example you have are a care leaver, you are estranged, have forced migrant status or have been involved in one of our outreach schemes such as K+ your data will be shared with our Widening Participation and Outreach team.
Sharing your information with organisations external to King's
If you are successful in applying to a programme which requires a enhances DBS check and occupational health clearance to enrol, your data will be shared with the following third parties:
- Atlantic Data to initiate an enhanced DBS check on your behalf.
- Cority or Cohort (Occupational Health Systems) to initiate the occupational health clearance process with our NHS trusts.
Examples of other organisations and when we might share your information are:
- Study Abroad and Summer Programmes Applicants – Your Home Institution
Personal information such as your application status, your offer details, the reasons for a decision and your response may be shared with your Home Institution to facilitate your Study Abroad or Summer Programmes application.
- Applicants with Agents
Personal information such as your application status, your offer details, the reasons for a decision and your response may be shared with your Agent to facilitate your application.
- Applicants seeking Scholarships / Funding
Personal information such as your application status, your offer details and the reasons for a decision and your response may be shared with third parties such as industrial partners and other partner companies providing funding to facilitate your application and to receive funding or a scholarship. Postgraduate students receiving studentships will also have their information shared with the UK Research Council as part of a statutory return and this will include diversity monitoring information such as your ethnicity.
- HESA/Statistical reporting
Your data will be used in the university’s statuary returns to HESA.
- Qualification and test verification services
We may share your information with some third party services to assist with verification of your English Language Test results or examination results, or to resolve queries about your qualifications. These organisations include UK ENIC and IELTS verification services.
- UK Visa and Immigration
Should you require a visa to study in the UK, we will share you information with UK Visas and Immigration (UKVI). This includes data that would be found in your passport and details of your examination results.
- Partner institutions and providers
Some programmes are run in conjunction with partner institutions or providers. These can be located in the UK, EU or outside of the EU. Your application may be shared with these partners to make admission decisions. For those applicants studying Degree Apprenticeships, your data will also be shared with your employer and Ofsted.
Examples of businesses contracted to help us deliver our services include:
Legally enforceable data sharing agreements are put in place with third-party suppliers in compliance with the King’s Data Protection Policy and Procedure.