King's College London welcomes students from over 150 countries around the world and the requirements and business processes for each sponsor can vary considerably.

If your tuition fees are being paid to King's College London, by any of the specific sponsors below, then please familiarise yourself with the requirements so that we are able to promptly generate the fee invoice to them and to secure payment from them.

Once you have successfully applied to the Student Loans Company for funding of your undergraduate tuition fees, you should receive a 'loan entitlement letter' from them to confirm the amount that they are paying towards your fees.

In addition, Kings’ College London receive regular automatic updates from the Student Loans Company which are used to base the invoicing process on.

Those students who have applied successfully to receive part funding of their fees, will receive an invoice in October for the balance of fees that they are responsible for, but this will not be payable until 31 January. If you wish to do so, you can make part or full payment before the January due date.

If you have been sent a tuition fee invoice, but understood from the Student Loans Company that they are funding your fees, then we would strongly advise you to contact Student Finance England to discuss your situation. Whilst you may have been sent a loan entitlement letter previously, Student Finance England do re-assess applications and can change their funding decision and as a result the student can then become personally liable for the fees. If after speaking to Student Finance, they agree to fund your fees, then ask them to send you an updated loan entitlement letter which you will need to provide to Credit Control.

Upon receipt of a new valid financial notification letter, Credit Control can liaise with the Student Funding Office to arrange to amend your fee liability accordingly.

Please visit our Student Funding web pages for further information about Applying for Student Loans and Grants.

If you are confused by a decision from the SLC and/or you wish to challenge it, you may find it useful to speak to the Money Housing and Advice Services (MHAS) team within King’s Student Services. There are Specialist Money Advisers within the team who are experts on the eligibility criteria for UK funding and will be able to advise you on the SLC decision and any options you may have with respect to appealing the decision or complaining about how your application was handled.

Please note that the Postgraduate Master's and Doctoral SLC Loans are paid to students directly. This means that, if you are in receipt of either, you will be considered a self-funded student.

Student Finance will communicate with KCL regarding all Postgraduate Masters’ or Doctoral Loans which have been approved, and your fee due dates will subsequently be adjusted to reflect your loan’s payment schedule.

If you are in receipt of a PG SLC loan, and you find your fee due dates have not been adjusted accordingly, please contact Credit Control and provide a copy of your loan entitlement letter from SFE.

Please visit our Student Funding web pages for further information about Applying for Student Loans and Grants.

Once you have successfully applied to the Scottish Education Department for funding of your fees, you should receive a “loan entitlement letter” from them to confirm the amount that they are paying towards your fees.

SAAS liaise directly with KCL on a regular basis to inform us of the students whom they have approved for funding. Where your name is not on this list, you will be invoiced personally, although you might already have a notification of award. If so, take the following steps:

• Send a copy of your loan entitlement to Credit Control and inform them of this, who will investigate further.

Please visit our Student Funding web pages for further information about Applying for Student Loans and Grants.

All students sponsored by the Saudi Embassy are required to provide a current copy of their Financial Sponsorship Letter (FSL). This is because it is a stringent requirement of the Embassy that the FSL is attached to all tuition and/or bench fee invoices issued to them. FSLs are not intended to be used for the entire course and instead students must request a new FSL each academic year stating the exact academic year’s fee.

It may be necessary for you to provide your advisor at the Embassy with a Non-Standard Confirmation of Study Letter (NSCoS) before they can issue an FSL. Please note, you can only obtain this confirmation once you have completed your online registration / enrolment. If you are requested to provide the Embassy with a NSCoS, then please visit the following webpage: Non-standard Confirmation of Study letter request form (you will need to sign in to Student Services Online using your IT credentials). 

Once you have received your NSCoS Letter please check the document to ensure that it has stated your tuition and bench fees (if applicable) for the appropriate academic year. 

The FSL should include the following information:  

• Your full name and unique SACB reference 
• Your course details and course dates 
• Funding amount and what it covers (Tuition and/or Bench Fees)   

Once you have received a copy of the FSL from the Embassy, please kindly submit a copy to both Credit Control and your appropriate records centre (please scroll to the bottom of this page where you can submit it via a form).

Your sponsor will not make any payments towards your fees unless your FSL is attached to the invoice by Credit Control, hence the requirement to also send a copy to us.

If you are in receipt of any of the US based loans listed below, you will not need to upload sponsorship evidence before or after enrolment.

• FAFSA
• Veterans Affairs (VA) / GI Bill
• Sallie Mae

You are required to liaise with King's Student Funding Office (SFO) to ensure your application is progressed accordingly, and that your loan is approved/certified by them so that KCL can receive payment as and when your loan is disbursed. 

All students sponsored by ELCAS are required to provide a current copy of their Claim Authorisation Note (CAN), and upload this during enrolment. The CAN must be for the correct academic year and contain the unique CAN reference, which will be different each academic year. It must also match the correct total academic year fee and course name, otherwise the tuition fee invoice will be rejected by ELCAS.

If you cannot obtain your CAN before enrolment and are invoiced personally for your fees as a result, provide this directly to Credit Control.

Please note that, if you are part-funded by ELCAS, you will be required to pay your personal contribution before ELCAS can be invoiced.

Where you have applied and have successfully secured funding from the NHS Business Services Authority (NHSBSA) specifically for your tuition fees, then King's College London will be informed by them directly in November.

If you are intercalating to King's from another university, you should upload a copy of the NHS Bursary Notification of Award letter within the enrolment task. If you have already enrolled, then please contact Credit Control and clearly state that you are an intercalating student. You will need to provide a copy of your Notification of Award letter.

Where funding has not been confirmed by the NHS by the end of November, you will be invoiced directly in early December, with payment due from you by 31^st January.

If you have received the invoice but then apply and receive funding from the NHSBSA late, then please upload evidence of the funding through one of the forms at the bottom of this page.

There are two separate funding routes for NHS Trusts and different evidence is required for each. Please liaise directly with your sponsor who will be able to confirm to you which type of funding your sponsorship falls under. Please see below the distinctions:

Contract Funding

KCL has agreements with 11 NHS Trusts who hold lodged funds with us. If you are undertaking a course within the Faculty of Nursing, Midwifery, and Palliative Care, then your sponsor must contact the NMPC Contracts team directly to arrange that this sponsorship is added to your student account. The team can be reached via e-mail at nmpc-contracts@kcl.ac.uk.

Purchase Orders

If you are being funded by an NHS Trust, who will be paying your fees directly to KCL and not via lodged funds, you will be required to provide a Purchase Order (PO) document which has been raised by your Trust. Please submit this using one of the forms at the bottom of this page.

NHS Trusts operate on a “no PO, no Pay” policy, meaning that any invoices submitted to them without a PO number quoted will automatically be rejected.

If you studying an ultrasound programme, either TCTP1MTCUT PG Certs Clinical Ultrasound or TDPP1MTCUT PG Dip Clinical Ultrasound, and are funded by NHS England, a purchase order (PO) number is not required to be included in your sponsorship letter. This is because NHS England makes payment directly to the university to cover the tuition fees of sponsored students. You will just need to upload a sponsorship letter on Trust headed paper confirming that NHS England will be paying your fees.

In case of any queries regarding the NHSE payment process, please contact ultrasoundPPA@kcl.ac.uk who will be able to provide you with further guidance.

If you are studying on one of the above courses but are not funded via NHSE, then please follow the standard sponsorship letter guidance.

If King's College London has awarded you an internal scholarship, studentship or one off award for funding from an internal department, then the 'budget holder' of the funds, or awarding department, must liaise with the appropriate records centre responsible for your course records.

They will need to provide the records centre with your student details, funding amount and the activity code where the fees should be charged.

Please direct all queries regarding internal funding to the person within KCL who agree to fund your fees.

There may be some instances whereby your funding is paid in bulk by an external organisation, but the funds are paid into an internal KCL account before your course start date.

In these cases, the budget holder or awarding department must liaise with the appropriate records centre responsible for your course records. 

They will need to provide the records centre with your student details, funding amount and the activity code where the fees should be charged.

Please direct all queries regarding internal funding to the person within KCL who agree to fund your fees.

If you are going to be studying at KCL as part of an exchange or study abroad scheme, your home university may have agreed to pay your tuition fees.

If this is the case, you are not required to take any action, as your home university will be liaising with KCL Study Abroad department directly to confirm which students they will be funding.

If you believe that you have been incorrect invoiced, then please contact studyabroad@kcl.ac.uk who can check their records and arrange for your student account to be updated to reflect your sponsorship.

If you are unable to obtain proof of sponsorship before your enrolment, then please submit your confirmation of sponsorship letter directly to your faculty:

• Postgraduate Taught students of the Nursing, Midwifery, and Palliative Care (NMPC) faculty - submit your confirmation of sponsorship to nmpc-contracts@kcl.ac.uk
• Undergraduate Taught students of the Nursing, Midwifery, and Palliative Care (NMPC) faculty - submit your confirmation of sponsorship to nmpc-prereg-progs@kcl.ac.uk