Privacy & Data Notice
King's CareerConnect (KCC) is the online platform which provides access to the majority of our services for students, graduates, staff and employers.
King's Careers & Employability staff will have lawful basis to access information on relevant data subjects (including, but not limited to students, recent graduates, employers, third-party suppliers, staff and other clients) on the basis of public task outlined in General Data Protection Regulation (the "GDPR"), Article 6(1)(e).
This data is submitted to King's College London (as the data controller) as part of the enrollment process or when registering for an account on King's CareerConnect. For full details please see:
Data will be stored securely on your King's CareerConnect user profile, which is provided by Group GTI (as the data processor).
- You can view the data held by King's Careers & Employability at any time by logging into your account and selecting 'my profile' from the menu.
- To view full data held by King's College London you will need to submit a request for personal information.
On this page you can find further background information on the system and how your data is used, as well as links to King's Data Protection and Information Compliance sites.
Management of King's CareerConnect
Student Data Feed & User Registration Details
King's CareerConnect (KCC) is a managed by a software package called TARGETconnect provided by Group GTI (our data processor) which supplies the system to a number of universities in the UK and Ireland.
King's Careers & Employability (as data controller) uses KCC to manage:
- awards schemes
- job opportunities (including King's Internships)
- organisation profiles and user records
Group GTI acts only has access to the system to investigate support issues (a data statement from Group GTI can be found below).
King's College London retains overall responsibility for all data within the database and King's Careers & Employability staff manage the system on a day-to-day basis by updating the appointments and events calendars, approving organisations and managing the vacancies submitted to us.
The University's Agreement with Group GTI explicitly defines the security levels that are in place to prevent unauthorised access; it also makes explicit mention that confidential information will not be made available to any third party, and that personal data is processed only within the terms of the contract agreement.
Privacy & Data Sharing/Transfers
To function properly, KCC requires some elements of student data to be fed into the system or added by new users. Under the GDPR, data subjects have the right of access to your personal data, to rectify, erase (in certain circumstances), restrict processing, object or define data portability.
Students & Recent Graduates
KCC is only accessible to students and recent graduates of King's College London, so the system needs to be able to recognise you as an authentic user; it is also required to enable you to book up for careers appointments and events.
The transfer of data is done via a secure, daily feed from a system called SITS, King's corporate student record system.
The data includes details such as:
- Your full name
- Gender and date of birth
- Nationality and fee status
- Student number/'K' number
- Faculty, department and course
- Course length, start and end dates
- Student level and year of study
- Home campus
- Contact information (KCL or other email address, phone number(s))
If you wish to amend this data, you will need to contact Student Services as King's Careers & Employability are unable to edit data within KCC which is transitioned from SITS.
Data will be held for up to two years after you complete your studies at King's (or until your access to King's Careers & Employability is ended). After this time, all data held will be removed and/or deleted.
King's Research/Academic & Professional Services Staff
When you register to access KCC, you will need to supply us with the following data:
- Your full name
- Faculty and department
- Job title
- Email address (@kcl.ac.uk)
- Work phone number
- User name
- Password (encrypted)
Users can amend and/or remove these details at any time by logging into KCC. Data will be held for two years after which time we will prompt you to either reset your account or it will be terminated and all data held will be removed and/or deleted.
Employers & Organisations
Please see our Statement of Professional Standards/Terms & Conditions for employers.
King's Internships - Privacy & Data Sharing/Transfers
Students/Graduates/King's Staff/Research Staff
King's Careers & Employability will not share subject data with other external parties for any purposes, other than if you have explicitely provided us permission to do so.
This includes, but is not limited to:
- Other King's College London departments (e.g. Alumni Relations)*
- King's College London Students' Union (KCLSU)
- Research Councils
- Employers & Organisations
*other than where it is deemed a legitimate interest (e.g. HESA Graduate Outcomes Survey)
Note: In certain circumstances where we assess there may be an immediate risk to life or health we reserve the right to refer student/graduate/research staff details to other King's services including the Counselling Service and Disability Advisory Service.
If you attend an employer event and wish to share your details directly with the employer or their representatives, this is entirely down to individuals to determine.
King's Careers & Employability will not share subject data with other external parties for any purposes, other than if you have explicitely provided us permission to do so. This includes, but is not limited to:
- Other King's College London departments (e.g. Alumni Relations)
- King's College London Students' Union (KCLSU)
- Student Societies & Organisations
- Students and/or alumni
Notifications, Emails & Alerts
Students applying to our King's Internships schemes will be required to submit a CV and cover letter to King's CareerConnect as part of their application to any of the following:
- King's Accredited Internships Programme
- King's Summer & Part-time Schemes
- King's Global Internships Programme
- King's Internships: Advance
- King's Internships: Springboard
- King's Tata Social Internship
Documents uploaded to King's CareerConnect (e.g. CVs, cover letters) can be amended and/or removed at any time by users.
Applicants will be asked to confirm they are happy for their application and any accompanying data to be shared with the opportunity provider at the application stage.
King's Careers & Employability will only transfer personal data outwith the EEA to organisations that have completed the university's standard Data Protection (Controller-Controller) Template Agreement.
By completing a profile on KCC, you grant us permission to use your data to communicate with you information about the products or services we provide as King's Careers & Employability e.g. vacancies, events and appointments.
- Your contact details, including your email(s) and telephone number will also be used to provide further details, reminders and notifications regarding any activity booked through King's Careers & Employability and to request feedback on our services and activities.
You remain in full control of your information and can adjust your email preferences by logging into your user profile at any time.
- Users must opt-in to receive targeted mailings from us and newsletters.
Any changes you request to how your personal information is processed for the purposes of marketing and/or the provision of service updates will be acted on promptly.
Group GTI - Data Statement
TARGETjobs is a commercially provided product from our supplier and data processor, Group GTI.
It is not part of King's Careers & Employability and is not associated with KCC, however you may be provided the option to register for this service when you create or update your profile in KCC.
You must opt-in to register for TARGETjobs and neither King's Careers & Employability, nor King's College London accepts any responsibility for the content of its provision or its use of your details. You can opt-out of receiving the service at any time by updating your KCC settings.
The full Terms and Conditions for the TARGETjobs service offered by Group GTI are available here.
The following statement has been supplied by our data processors, Group GTI:
"GTI provides TARGETconnect (branded "King's CareerConnect" for King's College London), an appointment, opportunity, employer, student and event management system for institution careers and student services. It is a web based centrally hosted system provided for careers and student services.
Institutions are the data owners and maintain and control the data via direct database access and by using the web application. GTI are the data processors and only ever access the system to investigate support issues raised by the Institution.
The databases are stored in a secure datacentre and are only accessed by the Institution and GTI CRB checked employees for maintenance purposes.
Data is not shared with any other system unless with explicit agreement by the Institution and the user."
Group GTI, September 2016
If you have any further queries, need assistance or have a complaint about how your data has been used please contact us or King's Information Compliance Team.
Our appointed Data Protection Officer is Albert Chan, Assistant Director of Business Assurance: