Guest and Affiliate Accounts

If you work closely with, but are not directly employed by King’s, you may be eligible for an affiliate or guest account, depending on your relationship with the university. These accounts provide access to relevant King’s systems and resources for a defined purpose or period.

• King’s affiliate accounts include a full Microsoft 365 licence and mailbox, and are typically valid for 1–3 years depending on the account type, before requiring renewal.
• King’s guest accounts provide access to Microsoft 365 services but do not include a mailbox, and are typically valid for up to 1 year before requiring renewal.

Both account types provide a login for King’s managed devices, along with access to the King’s network.

How to request an account

To request an affiliate or guest account, please ask your King's sponsor to submit a 'KCL Accounts' ticket on Helix.

Additional Information:

• When the affiliate account is approaching its expiry date, account holders will receive an email warning 30 days before expiration.
• Professional Services affiliate accounts are typically valid for up to one year, while Teaching or Research accounts are valid for up to three years.
• All KCL accounts must register for Multi-Factor Authentication (MFA) within 30 days of creation and must be logged into every 90 days, otherwise they will be disabled.

If you require any assistance with the form please contact the IT Service Desk on 020 7848 8888 or email 88888@kcl.ac.uk.