Learning Agreements

Students studying abroad at King's through the Erasmus+ programme will complete a Learning Agreement issued by their home institution. The Learning Agreement acts as a contract between King's, the home institution, and the student, agreeing what will be studied, and for how much credit. 

Learning Agreements will be signed via Student Services. Please keep in mind the following factors;

• Learning Agreements must list all the modules that a student is registered for, according to Student Records, regardless of whether these will be transferred for credit at their home institution.

• Learning Agreements must not list any modules that a student is not registered for, according to Student Records.

• If a student's modules are still subject to change, this can be written against their outlined modules on the Learning Agreement. 

Certificates of Arrival

If your home institution has supplied you with a Certificate of Arrival, we will be able to sign this form to confirm that you have arrived at King's once you have arrived at King's and enrolled in person.

Please note that it isn't possible for us to sign Certificates of Arrival before students have arrived and enrolled at King's.

Certificates of Departure

If your home institution has supplied you with a Certificate of Departure, we will be able to sign this form for you at the end of your studies. Please be aware that we will be able to confirm your official end date as listed on Student Records only.

Confirmation of Study Letter

A Confirmation of Study letter confirms your basic personal and course details. It is designed for opening a bank account, obtaining council tax exemption and many other situations where you simply need to prove you’re a student with us once you have arrived in London. You do not need to contact the Global Mobility to obtain it, this is available online, please follow these instructions to obtain it. 

Other documents

If you have a document that requires signing that is not covered here, please contact the Global Mobility Office via studyabroad@kcl.ac.uk in the first instance.

Visas

If you have any questions about immigration or life in the UK the Student Advice & International Student Support staff are here to assist you. 

If you are coming from outside the EU/EEA, please refer to the Immigration and Visa Advice webpage as well as the UK Border Agency websites for more information:

• Short-term study visa
• Tier 4 Student Visa

All semester-only students will be automatically issued with a Student Visitor visa letter.

Important: Please do not use the eGates at the airport as you enter the UK as you MUST get a Short Term Study stamp in your passport; if you do not get a stamp, you will have to leave the UK and re-enter (this time not using the eGates) in order to get the stamp. Please see the Visa & International Student Advice website for further details.

For more information about the Tier 4 visa, take a look at the Student Advice webpages. 

Semester One and Full Year Students

Students can expect to hear from King's regarding visa instructions by the end of June.  Please contact the Study Abroad Admissions team via the messaging facility on the Application Portal with any questions.  

Semester Two Students

Students can expect to hear from King's regarding visa instructions by the end of November.  Please contact the Study Abroad Admissions team via the messaging facility on the Application Portal with any questions.  

Travelling in Europe

For information about visa and immigration requirements for students travelling in Europe during or after their studies, please visit our student advice webpages.

Transcripts

King's will provide a full Record of Agreed Results (RoAR) following your studies here. This will contain the details of the modules you studied, their King's credit value, and the marks you were awarded. 

From the 2018/19 academic year onwards, all RoARs will be digital and available to students and their home institutions or relevant third-party providers via a safe and secure online portal. Hard copies will not be available. 

Please note home institutions are solely responsible for any grade conversion. The King's Generic Marking Criteria is available for reference.

Semester One: 

Students studying at King's for the first semester only can expect to have a complete RoAR (Record of Agreed Results) available on the online portal from mid-March onwards. 

Semester Two and Full Year:

Students studying for the full academic year, or the second semester only, can expect to have a complete RoAR (Record of Agreed Results) available on the online portal from early August.

N.B. Students on the Study Abroad Plus programme who have taken 5AAYLIB4 Liberal Arts can expect to have a complete RoAR (inclusive of a ratified grade for this module) by the end of September.

Asessment 

• Students only studying at King's in Semester 1 (September-December) will be set alternative assessment as necessary
• Semester 2 and Full Year students will be enrolled until June and must be available for the formal examination period in May/June

Asessment marking criteria

• Undergraduate marking criteria
• Postgraduate marking criteria

Mitigating circumstances 

It is a requirement of King's College London that all students take or submit their assessments at times prescribed by King's. However, it is acknowledged that exceptionally, through illness or other good cause a student may be unable to meet these requirements. In such instances academic regulations allow students to submit details of their mitigating circumstances for consideration by Assessment Sub-boards. The boards will use the information submitted to determine whether the mitigating circumstances provided by the student are an acceptable reason for missing an assessment, for example.  

If there are mitigating circumstances that may have affected your assessment when studying abroad at King's College London, please refer to the relevant process for you to follow here.