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Employer Event: Joining Instructions

Welcome to King's!

Thank you for recruiting at King's and your interest in our students, researchers and alumni.

We're excited to welcome you back to our campuses, and to continue innovating in virtual activity.

King's will be just one of many universities you're engaging with, so we've compiled all the essential information together here - it's designed to help you make the most of your recruitment campaign here at King’s.

Please share this page with colleagues and reach out to us if anything remains unclear – our teams are here to work with you in partnership, support your activities and provide technical assistance if anything goes wrong.

Importantly - please ensure your representatives attending events are aware of the recent changes made by UKVI to students' ability to switch onto the Skilled Worker Route if your organisation has informed us of its ability to sponsor under this route. Full details and links to Home Office information are below.

We wish you a great event!

King’s Employer Engagement

Share your Attendance!

We encourage you to promote our Fairs & Events via your social media platforms using the hashtag #KingsCareers or #BuildingSuccess.

Please also tag @KingsCareers in all your posts on Instagram or LinkedIn.

Which event are you attending?

For events on campus we will meet you at the main Strand Reception and escort you to the venue. You will be issued with a visitor pass for the duration of the event which should be displayed at all times.

Bringing equipment to campus

In line with our Commitment to Sustainability, we strongly encourage employers to think with careful consideration what materials they choose to bring to our activities.

Whilst we are confident in our robust risk assessments enabling us to return to campus, including regular air circulation and ventilation, we are also seeking to maximise circulation space in our Great Hall so kindly request you do NOT bring large stands, lighting rigs and other equipment but instead bring 1-2 roller banners.

More on Environmental, Social & Corporate Governance at King's can be found further down this page

Please also be aware that the pedestrianisation of the Strand-Aldwych means that vehicular access to our Strand Campus is exceptionally limited. No parking is available at any time on our Strand Campus. For this reason, we will be unable to entertain large on-day deliveries of stands and equipment. Please get in touch at least four weeks ahead of the event if this is a challenge for you.
  • There will be no electricity provided to stands so please do NOT bring large lighting assemblies.
  • Please bring no more than 4 representatives to the fair
  • You can send legitimate quantities of materials in advance to our Strand Campus post room via the address noted in Section 6 of our Event Terms & Conditions

    We will run 'quiet time' in the 15 minutes ahead of the scheduled start time of the event to ensure any disabled students can maximise their engagement. Please be prepared and ready from 15 minutes before the official start time.

    How Should your stand look

  • Our virtual fairs are hosted directly on our King's CareerConnect platform, integrating your existing organisation profile, opportunities and operator profiles for a more seamless user experience.

    N.B. Where we're collaborating with other institutions, our choice of platform may differ to ensure the best experience for all parties.

    Once your booking is confirmed you'll be able to start creating your stand, add colleagues to your 'chat team' and schedule your group and one-to-one discussions which you'll need to provide a meeting link for from whichever business communication platform you utilise (MS Teams, Zoom, Google Hangouts etc.)

    Be sure to include links to your organisation website and social media channels to allow our audience to get to know your organisation culture and build their commercial awareness.

    You can link to opportunities you have posted on our vacancy board to your stand. You can post at the time of building your stand but please be aware, there will be a delay before the vacancy is available to link to your stand as it needs to be approved by our Employer Relations & Development Team. You will then need to link it to your stand later.

    We will make every effort to support you in building a good stand for students, adding your social media links and web links if they are missing, where we can. However you must provide the meeting links students join to talk to you and ultimately your stand is your responsibility.

    More comprehensive guidance on setting up your stand, including step-by-step screenshots, can be found in the Set-up Guide.

    You can also reviewGTI FAQ document and videos

    Virtual Fair - Stand Set-up Guide (pdf)

    Our panel events remain fully virtual at this time and are held on the MS Teams platform.

  • We will invite you to the MS Teams meeting and you can join using the link in the calendar invite - we advise you to download the MS Teams app to your desktop for an enhanced experience, rather than using the browser version.

    We will have a team to help 'produce' the event on the day itself:

  • A Careers Consultant or Employer Relations & Development Adviser will chair the event and manage the chat and audience questions
  • Your Employer Relations & Development Adviser will be on hand to support you and ‘spotlight’ speakers as they share their advice and stories.

    Please log in via the meeting link provided by us 15 minutes before the start time of the session when our production team will talk you through the outline for the event.

    As part of our promotion for these events, we are keen to share details with our audience - in particular the varying lived experiences that may resonate with our diverse student body. We may therefore ask you to provide:

  • Your preferred name and pronouns (e.g., she/her).
  • Contact number (this is only if we need to contact you on the day).
  • Current job title, organisation name and a brief description of your current role.
  • A short overview of your career journey- how did you get to where you are today?
  • What one piece of advice would you give your ‘university self’ when thinking about your career?
  • Please share your LinkedIn URL if you are happy for students to see this (optional).

    Please answer in first person and keep each answer(s) to 30 word maximum.

    We aim to record all our panel events to ensure our audience can review this content at a convenient time for them, so we ask panelists to complete our Recording Consent Form, linked to the right to give permission for this.

    Panelist Biography & Details Form

  • We will invite you to the MS Teams meeting and you can join using the link in the calendar invite

    Your Employer Relations & Development Adviser will be present to help 'produce' the event on the day itself.

    Please log in via the meeting link provided by us 15 minutes before the start time of the session when our production team will talk you through the outline for the event. N.B. allow extra time if you need to download MS Teams.

    Please ensure you send us the link to the event in good time that we can share it with participants along with any other joining information they will need to sign up for, or access, the event.

    GRPR & Data Protection (External Link)

    Our Employer Speed Meets remain fully virtual at this time and are held on the MS Teams platform.

    You will be issued two MS Teams meetings invites:

  • one which will be for the full duration of the meeting and you will join at 10:00 (the "main meeting), please be prepared to give a c.60 second introduction to who you are, who your organisation are and what Placements you're offering to all students, as part of the introduction for the Speed Meet
  • a second which will be for your organisation's specific breakout session which you will move to following the introduction of the event
  • at the end of the speed networking part of the session, you will re-join the main meeting for closing comments

    The Global Placements Team will be managing the event and will be happy to arrange a call-in advance of the event to discuss any questions you have.

    You will be allocated one member of King's staff to support you throughout the event and keep to time.

  • We ask that you prepare your content for your breakout session, note we will be circulating groups of students every ~ 10 minutes, so please prepare about eight minutes' worth of content to allow for time for a Q&A, you can choose to use this time however you'd like, either by sharing videos or insights into your organisation or specifically focusing on your Placement opportunities
  • A full document with event joining instructions and hints and tips will be sent to attendees at least one week in advance of the event.
  • Please ensure you join the "main meeting" by 09:55, a member of the team will open the meeting at 09:45 for anyone who wants to check their tech prior to the start of the Speed Meet

    If you have any problems before or during the event, please email Global-Placements@kcl.ac.uk.

    Download our Speed Meet Employer Pack (pdf)

  • If these are being hosted in MS Teams, a member of our team will set up the meeting and share the link with you in advance of the event. Please join at least five minutes before the event starts.

    If you are using your platform, please ensure we have any links at least three weeks before the event so we share these with participants.

  • Our Careers Café Breakfasts are hosted on the Ground Floor of Bush House South East Wing, in a private space off KCLSU's Shack Cafe. You need only bring a banner stand with you, any business cards or QR codes linking to your recruitment campaign.
  • Employers booking bespoke promotional activity should refer to the comprehensive information shared by our Events & Experiential Learning Team upon completion of the necessary risk assessment(s).

  • Understand our Events

    We want you to clearly understand why we host certain events, who our audience will be, whether we hope to record the activity and what preparation you and your teams may need to do. Review our detailed matrix to understand more.

    Upload your Opportunities

    Ahead of attending events with us, please upload your opportunities to our free King’s CareerConnect vacancy board.

    The platform is used by an average of 3,000 users per day in autumn.

    Our Student & Researcher Career Journey

    Discover

    disscover

    Students & researchers in our Discover phase will be thinking about what they want to do with their career, identifying sectors of interest. They may be asking questions that will help them learn more about their suitability for different types of roles and industries.

    Focus

    Focus Blocks 3

    Students and researchers in our Focus phase will want to find out much more about the detail of roles they are interested in, such as what knowledge, attributes and skills they will need to apply, and how to use work experience to help them prepare to work in the sector.

    Action

    action

    Students and researchers in the Action phase will be looking for specific details about individuals and roles to help their applications stand out. They will have prepared thoughtful questions having already done some research, and demonstrate a genuine interest in the people and organisations they are talking to.

    Understanding our Students & Researchers

    We know that in a crowded market, with limited resource and budget, you have specifically selected to dedicate resource and time to engaging with us and our students. This direct engagement is incredibly valuable, and whether it's back in-person or digitally we hope it assists in building your brand, talent spotting and engaging with our diverse student population.

    Just as our students prepare to attend our events, we encourage all employers to explore and share these useful links to help colleagues’ preparation for our events.

    Further Information

    Photography, Recording & Marketing

    A hand holding up a piece of paper with a play button cut out, showing blurred lights behind

    We reserve the right to record, photograph or screenshot events taking place on our platforms or premises. Content may be used for marketing materials in both print and digital form and available to both internal and external audiences. Submitting a booking request or attending our events is an explicit acknowledgement of the above. Where recording, this will always be flagged to participants in advance, either through signage at an event or when initiating the record function and will be noted by a notification in the MS Teams application. If, for whatever reason, you wish for any content to be removed please contact employers@kcl.ac.uk and this will be reviewed within 14 days of receipt of your request. Organisations wishing to film or photograph any event on campus must request permission no less than two weeks’ in advance to employers@kcl.ac.uk. External organisations may not use the university’s crest, logo or logo of any of the university’s faculties, departments or schools without written permission from King’s College London.

    Campus Security Protocols

    campus-life_2020-21_368x208_175

    Where the potential for attracting audience protest exists, where possible, we will communicate with individual employers before an event. Likewise, if an employer is aware of broader external protest or disruption related to their recruitment campaign, organisations will notify us with at least 48 hours’ notice prior to an event taking place. King’s Careers & Employability will seek advice from our own IT and campus security teams and provide clear information to service users of any requirements to ensure personal safety. We will liaise with your own colleagues to confirm any action or precautions which are being suggested or implemented and agree roles and procedures, giving due regard to the university’s policies and procedures.

    Data Collection & Privacy Policy

    dark-matter-thumb

    King’s Careers & Employability is unable to share identifiable student data with employers/speakers or other external parties attending or hosting events unless those students have explicitly selected for their profile (and accompanying data) to be made available to employers attending the event. If you wish to collect identifiable student data at events, this is at your own discretion and you are responsible for the collection, confidentiality and control of this data. Neither King’s Careers & Employability, nor King’s College London will be liable for any breach of data protection or confidentiality in these circumstances.

    Artificial Intelligence

    We are committed to leveraging the potential of generative artificial intelligence (AI) to enhance our provision. With its increasing influence in the job market, it is critical that individuals are equipped with the education and awareness to best support their own career thinking.

    We believe that AI can be used positively to support our users and stakeholders, enabling all parties to make informed decisions, maintain integrity and contributed positively to their knowledge, attributes and skills whilst upholding equity and authenticity.

    AI

    Useful Documents

    International Students & Visa Sponsorship

    King’s College London has a highly diverse and international student demographic, with many of our students keen to explore future career choices both in the UK and internationally.

    During the booking process for many of our events, we ask whether your organisation is prepared to answer our students’ queries about these options – but we recognise this is a complex piece also. You can review your response to this by reviewing the booking submission made under 'Event Bookings' on King's CareerConnect.

    Please ensure you are aware of how to respond or direct these student enquiries in your own organisation.

    NOTE: Some of the changes made by UKVI in July 2023 impact the ability of those on the Student route to ‘switch’ into a number of different work routes (including the Skilled Worker route). Please review the information in the below link from UKCISA for more information.

    Global

    Have a great recruitment season - we look forward to welcoming you to King's and supporting you with getting to know our talented, diverse and driven students and researchers.

    Andrew Wright, Associate Director (Employer Engagement & Work-based Learning)

    Updated: 1 November 2023

    All information was correct at time of publication but may be subject to change. External links are provided for information only and should not be seen as either endorsements or recommendations. Neither King’s Careers & Employability nor King’s College London are responsible for the information contained within, or actions taken by employers via these external links.